Executive Assistant

Executive Assistant

London

Permanent

Full Time and Hybrid

Reporting to the Chief Risk Officer & General Counsel, the Executive Assistant will act as a trusted business partner and strategic support to senior executives, enabling effective leadership through proactive management of priorities, stakeholder engagement, governance activities and confidential business matters.

The Executive Assistant serves as the primary point of coordination for executive activity, acting as an extension of the executive by managing complex schedules, governance requirements, communications and high-profile stakeholder interactions.

• Manage highly complex executive diaries, ensuring alignment with business priorities.
• Anticipate conflicts, competing demands and stakeholder requirements.
• Coordinate executive attendance at key internal and external forums.
• Act as gatekeeper for executive time and priorities. Triage requests and determine appropriate action, delegation or escalation.

• Build and maintain trusted relationships across the Executive Committee, Board, market stakeholders and external partners.
• Manage senior stakeholder communications and correspondence.
• Represent the executive appropriately when coordinating meetings and business activities.

• Coordinate Board, Committee and Executive Committee meetings.
• Prepare agendas, board packs and supporting documentation.
• Track actions, decisions and governance deliverables.
• Support regulatory and market-related governance activity where required.

• Draft, edit and manage sensitive communications on behalf of executives.
• Review and prepare presentations, reports and briefing materials.
• Support executive decision preparation and meeting readiness.

• Support business planning cycles, leadership meetings and strategic initiatives.
• Monitor, track and follow up on executive actions and commitments.
• Coordinate cross-functional activities on behalf of senior leaders.

• Manage highly confidential information relating to people matters, business performance, strategic initiatives and governance.
• Exercise judgement and discretion when handling sensitive issues.
• Support confidential leadership and organisational activities.

• Provide guidance and support to Team Assistants where required.
• Promote consistent administrative standards and best practices.
• Contribute to service improvements and operating model development.
• Support the effectiveness of leadership teams through coordination of objectives, actions and key deliverables.
• Leverage technology and digital tools to improve executive effectiveness and administrative efficiency.

• CEO, Executive Committee and Board members
• Active Underwriters and Senior Leaders
• Regulators, market bodies and external stakeholders
• Executive Assistants and Team Assistants
• Corporate function leaders

• Significant Executive Assistant experience supporting C-suite or Board-level leaders.
• Exceptional stakeholder management capability.
• Experience supporting governance and committee structures.
• Strong commercial awareness and organisational understanding.
• Excellent written communication and presentation skills.
• Advanced planning, prioritisation and judgement capability.
• High levels of discretion and confidentiality.

• Trusted advisor mentality.
• Anticipates needs and takes action ahead of requirements
• Highly professional and resilient.
• Strong influence and relationship-building skills.
• Commercially aware and proactive.
• Exercises sound judgement and discretion.
• Calm under…