Office, Project and Operations Administrator; Part-Time

Salary: £35,000 pro-rata, per annum (depending on experience)
Position:
Part-time, Temp to Perm

Hours:

20–30 hours per week

Schedule:

Flexible hours (My client is open to discussing patterns that work for you, e.g., 4–5 shorter days, or 3 full days)

Location:

Kingston upon Thames (On-site, Free Parking Available)

Leading engineering and consultancy firm based in Kingston. The team is composed of highly technical, science-based, and degree-educated professionals operating in a quiet, focused, and respectful environment. They highly value clear communication, mutual respect, and meticulous attention to detail.

This is a highly diverse, office based role bridging project management, finance, procurement, and general operations. Your primary mission is to ensure that the Director and engineering teams have everything they need to succeed, while keeping internal company projects on track and helping to build efficient business processes.

• Project Management & Logistics:
  Assist in the planning and execution of internal projects, tracking timelines, deliverables, and budgets. A primary immediate project will be coordinating a potential upcoming office relocation.

• Finance & Procurement:
  Manage Purchase Orders (POs), sort and log invoices, source stock, and handle general business procurement.

• Engineering Liaison:
  Act as the primary point of contact to support and streamline administrative tasks for the technical teams, helping keep engineering timelines on schedule.

• Recruitment & Processes:
  Manage recruitment inboxes, screen incoming CVs, coordinate with candidates, arrange interview schedules, and help document new operational procedures.

• Digital & Marketing:
  Update the company website via Word Press (training provided), refresh marketing materials, and utilize MS Office alongside modern AI productivity tools to maximize efficiency.

• Organised & Resourceful: A natural coordinator who can seamlessly balance structured financial desk work with dynamic, hands‑on project management within part‑time hours.
• Tech‑Savvy:
  Highly proficient in MS Office, comfortable learning Word Press, and genuinely enthusiastic about leveraging modern project tracking and AI tools to optimize daily workflows.

• Culture Fit: A polite, proactive, professional, and methodical individual who thrives in a calm, technical atmosphere.

• Experience &
  
  Education:
  
  Prior experience or an interest in basic project coordination, office administration, or procurement is key. A university degree is not essential—they value capability, attitude, and exceptional organizational skills above all. A background in a technical or scientific field is a strong bonus.

• Commute:
  Ideally local to or within an easy commute of the Kingston area.

• A professional, respectful, and calm working environment.

• Flexibility:
  Work patterns can be completely customized between 20–30 hours per week to support your preferred routine.

• Free on‑site parking.
• A genuine opportunity to shape, build, and lead processes within a growing firm.