Front of House and Facilities Coordinator

Mewburn Ellis is the forward-looking IP firm. We work with organisations building the brands and technologies that will define tomorrow. We help them use their intellectual property to navigate that journey, to imagine, plan, nurture, protect and deliver their innovations to market.

We strive for quality in everything we do, this includes fostering high-quality careers for our people. We want all colleagues to have long-lasting careers, that will stretch, challenge and reward them. We have a culture that is open, inclusive and centred on learning and our goal is to help every individual reach their potential.

There has never been a more exciting time to join Mewburn Ellis. We are an ambitious, growing firm that puts our people at the heart of everything we do. We are proud to be recognised as a Great Place to Work 42 04 42, reflecting the culture we have built together and continue to strengthen.

We are equally proud of our commitment to sustainability. Mewburn Ellis was the first intellectual property firm in the world to be awarded the prestigious Eco Vadis Platinum Medal, the highest rating for sustainable business practices. We continue to retain this accreditation, reflecting our ongoing commitment to operating responsibly and creating a positive impact for our people, clients and communities.

We are recruiting for an experienced office coordinator who has worked in a front of house role incorporating facilities, office administration and reception duties. The role will be based in our London office.

This is a varied role and will cover a range of duties covering general office administration, facilities, events, health and safety and reception areas in the office. Responsibilities will include, facilities coordination, working with external contractors, ensuring the office complies with all Health and Safety regulations, meeting and greeting visitors, meeting room organisation, travel bookings along with a range of general office and administrative duties and event support.

In this role we require a confident and flexible individual who can work quickly in tight deadlines with an ability to multitask daily.

The role will have a range of responsibilities which will include.

• Provide a professional and friendly welcome to all visitors to the office.
• Responsible for the reception area, conference rooms, kitchen and general office area ensuring all are kept, tidy and in good order and are compliant with all Health and Safety requirements.
• Responsible for the organisation and set up of meeting rooms and assisting with events as required, for example, client meetings, training sessions, internal meetings and examinations.
• Facilities management to include liaising with landlords as required to ensure good housekeeping/maintenance of the premises and for reporting and logging any building related problems/issues.
• Book H& S training for First Aid/Fire Wardens and ensure training always remains up to date.
• Work closely with the Marketing & Business Development team to support on-site events in our offices.
• Make logistical arrangements, including room furniture set up and liaising with external suppliers to arrange catering and entertainment.
• Set up of rooms on the day, running registration and overseeing contractors/suppliers.

This is a full-time role and will be fully office-based Monday to Friday

Working hours are 35 hours per week working a 3-week rotating pattern between the hours of 8am and 6pm with a requirement for some late evenings up to 9pm to facilitate events. (time in lieu will be given for any additional hours worked)

We have an excellent benefit package which includes:

• Competitive salary
• A blended office and home…