Executive Secretary to CEO & Office Manager - Greek Speaking

Are you interested in working with a leading education technology player, the global leader in the assessment and certification of professional skills industry with presence in more than 200 countries worldwide?

People Cert is looking for a proactive and highly organised Office Manager & Executive Secretary to the CEO to take ownership of the smooth, professional and efficient operation of our London office, while providing administrative and coordination support to the CEO as required.

The primary focus of the role is office management: maintaining high workplace standards, coordinating office services and ensuring an excellent experience for employees, visiting executives and external guests.

The role also supports CEO-related meetings, communications and UK activities, working closely with the CEO Office in Athens. It requires discretion, sound judgement, strong interpersonal skills and the ability to interact professionally with senior executives, Board members, employees, clients, partners and external stakeholders.

• Office Management
  • Take responsibility for the professional and efficient day-to-day operation of the London office.
  • Ensure that meeting rooms, executive areas, reception and shared spaces are maintained to a consistently high standard.
  • Coordinate with Facilities, IT, Procurement, Security, Cleaning and other service providers.
  • Manage hospitality requirements and other day-to-day office needs.
  • Coordinate visitors and support the organisation of senior-level meetings and executive events.
  • Identify operational issues and ensure they are resolved promptly through the appropriate internal team or external supplier.
  • Monitor the overall employee and visitor experience within the office and proactively identify opportunities for improvement.
  • Support corporate events, Board meetings, executive dinners and other senior-level activities taking place in the UK.
• Coordination with Greece
  • Maintain close communication with People Cert’s Athens headquarters and relevant Group functions.
  • Coordinate effectively with Facilities, Procurement, Events & Travel, the CEO Office and other teams in Greece.
  • Ensure smooth communication and execution of requirements between the UK and Greece.
  • Support visiting executives and colleagues travelling between Greece and the UK.
• CEO Administrative & Meeting Support
  • Provide administrative and coordination support to the CEO as required, particularly in relation to UK visits, meetings and office-based activities.
  • Arrange meeting logistics and coordinate with the CEO Office to ensure that relevant information and materials are available in advance.
  • Assist with CEO-related correspondence and communications as required, with professionalism and discretion.
  • Maintain strict confidentiality regarding sensitive corporate, commercial and personal information.
  • Act as a local point of contact for CEO-related arrangements, liaising with internal and external stakeholders in coordination with the CEO Office.

• Bachelor’s degree or equivalent professional experience.
• Previous experience in office management or a similar role involving responsibility for daily office operations and service coordination.
• Experience as an Executive Assistant, Executive Secretary.
• Excellent command of Greek and English, both written and spoken.
• Familiarity with both Greek and UK business cultures and experience working across the two would be particularly valuable.
• Flexibility regarding working hours when required for executive visits, meetings or events.
• Exceptional organisational and scheduling skills, including the ability to coordinate diaries and meetings when required.
• Strong attention to detail and the…