Executive Assistant

Quant provides programmable money and settlement infrastructure for regulated institutions. Its orchestration layer sits below applications, above ledgers, and across existing financial systems, enabling banks, capital markets firms, and financial institutions to coordinate money and asset flows without replacing their core infrastructure. Quant's technology is deployed in regulator-led programmes with the Bank of England, the European Central Bank, the U.K. Finance Regulated Liability Network, and the Great British Tokenised Deposit (GBTD) network.

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We are scaling fast across the UK, Europe and the Americas. We are looking for an exceptional Executive Assistant to support our CEO as the business continues to grow its footprint with regulated financial institutions worldwide.

The Executive Assistant to the CEO provides high-level, confidential support to the Chief Executive Officer, ensuring the CEO's time is focused on strategy, clients, investors and the Board. The postholder acts as gatekeeper, organiser and trusted first point of contact for the Office of the CEO, working across multiple time zones and with senior internal and external stakeholders, including the Chairman, the Board and the Executive Committee.

• Manage the CEO's diary across multiple time zones, prioritising competing demands against business objectives and protecting focus time
• Schedule and coordinate meetings with clients, regulators, investors, partners and the Board, anticipating conflicts before they arise
• Screen and prioritise email, calls and requests, responding on the CEO's behalf where appropriate
• Draft correspondence, briefing notes and presentations to a high standard
• Prepare agendas and briefing packs for CEO, Executive Committee and Board meetings; take accurate minutes and track actions to completion
• Plan and book complex international travel, including visas, itineraries and contingency arrangements, in line with Quant's Global Travel and Expense Policy
• Coordinate the CEO's participation in conferences, client events and speaking engagements
• Reconcile and submit the CEO's expenses accurately and on time
• Track priority projects and initiatives on the CEO's behalf and report on progress
• Maintain organised, secure filing systems and contact records, and liaise with HR and Facilities on office and team logistics
• Handle commercially sensitive and personal information with absolute discretion, in line with UK GDPR, information security policies and Quant's code of conduct

• Extensive experience supporting a CEO, founder or C‑suite executive, ideally within fintech, financial services, payments or a scale‑up environment
• Proven experience managing complex, multi‑time‑zone diaries and international travel for a frequently travelling executive
• Confidence engaging with Board members and senior external stakeholders, ideally including banks, central banks or regulators
• Excellent written and spoken English, with strong drafting and minute‑taking skills; additional languages (e.g. French, German or Spanish) desirable
• Advanced proficiency in Microsoft 365 or Google Workspace and video‑conferencing tools
• Board or company secretarial support experience desirable
• Exceptional discretion, judgement and organisation, with the ability to anticipate needs and manage multiple priorities under pressure
• Resilient, adaptable and comfortable in a fast‑moving environment, with flexibility for occasional travel and out‑of‑hours calls
• Right to work in the UK

We aim to be one of the most desirable employers in fintech, somewhere you are valued and inspired to do the best work of your career, alongside a high-performance…