Personal Assistant

Why This Matters — These are not ordinary technology jobs. The companies in the NIF portfolio are building capabilities that Allied nations depend on — and they are hiring the people who will make thatpossible.

Note:

Roles listed here are with the NIF portfolio companies, not with NATO Innovation Funddirectly.

Kraken Technology Group is a UK-based defence and security technology company specialising in the design, manufacture and deployment of autonomous and uncrewed surface vessels.

We are looking for an experienced Personal Assistant to provide high-quality administrative, organisational and co-ordination support to our C-Suite team.

You will play a key role in managing complex diaries, co-ordinating meetings and events, and arranging domestic and international travel alongside our Travel Co-ordinator. This is a fast-paced and trusted position where you will help manage competing priorities while handling sensitive information with complete discretion and confidentiality.

C-Suite support

• Provide high quality administrative and diary support to the C-Suite team.
• Manage complex diaries and calendars, ensuring effective use of the team’s time.
• Co-ordinate internal and external meetings, including invitations, agendas, meeting packs, venues, catering and other logistics where required.
• Take minutes and circulate notes where required.
• Co-ordinate company events, customer visits and associated hospitality and logistics.
• Handle sensitive and confidential information with discretion at all times.

Travel and logistics

• Co-ordinate domestic and international travel arrangements.
• Manage accommodation, transport, itineraries and expense submissions.
• Ensure the team have all necessary documentation and information ahead of travel.

Office and administrative co-ordination

• Provide practical administrative support to help the C-Suite team operate smoothly.
• Maintain accurate records, documentation and meeting materials.
• Support the Chief of Staff as required to complete C-Suite activities and projects.

• Significant experience working as a Personal Assistant, Executive Assistant or in a similar senior support role, supporting multiple senior leaders.
• High level of verbal and written communications skills, and ability to deal with people at all levels within the company.
• Exemplary planning and time management skills and the ability to manage multiple competing priorities.
• Discreet, professional and confident in handling sensitive and confidential information.
• Excellent interpersonal skills and the confidence to liaise professionally with colleagues, customers, suppliers and visitors.
• Flexibility to accommodate multiple time zones.
• Advanced Microsoft Office skills, including Outlook, Word, PowerPoint, Excel and Teams.
• A high level of professionalism, discretion and confidentiality.
• Confident and assertive when managing competing priorities.
• Experience working in a fast paced, high pressure environment.
• Excellent attention to detail and a strong commitment to delivering quality work.
• Proactive and naturally able to think ahead.
• The confidence to work independently, take initiative and exercise sound judgement.
• Ability to fulfil the driving requirements of the role.
• Ability to secure SC clearance.
• Willingness and ability to travel within the UK and internationally on an occasional basis to support C-Suite meetings, events and travel requirements.
• Experience operating in a fast growing, scale up environment.
• SAP Concur experience.

• You’ll manage your workload effectively, balancing changing priorities and deadlines
• You’ll communicate clearly and professionally…