Office Coordinator & HOMES Brand Hub

We have a core belief that our toxic, sedentary lifestyles are making humans, and the planet, sick. So, we’re on a mission to change it.

To help us keep the mission on track, we’re looking for a London Brand Hub Coordinator with a proactive, people-first approach to support the smooth running of our space, creating and hosting a welcoming environment for our team and guests.

This role blends operational coordination with cultural hosting - ensuring the space is not only functional but also joyful, regenerative, and deeply human. You’ll be the heartbeat of the Brand Hub, curating experiences that surprise, delight, and connect.

• Coordinate daily administrative and operational tasks including supplies, deliveries, inventory, and vendor liaison, ensuring best-in-class service aligned with our values and regenerative principles.
• Host colleagues and guests with warmth, professionalism and intention, acting as the first point of contact.
• Prepare meeting spaces proactively and ensure smooth running throughout the day, creating magic moments of surprise and delight that personalise their experience.
• Maintain efficiency, consistency, and general upkeep across the office.
• Ensure compliance and necessary follow up with office guidance, health and safety, and security procedures, including scheduled reviews (e.g. building maintenance, fire safety, security).
• Hold primary responsibility for alarm systems and emergency contact protocols.
• Coordinate and build strong relationships with administrative services such as procurement, facilities, building maintenance, mail, scheduling, and general office support.
• Support internal events and communications, including promoting attendance at external events and sharing updates across the company.
• Collaborate with the People and Finance teams to support back-office functions such as onboarding, petty cash oversight, and invoicing.
• Streamline processes with Retail to improve operational efficiency, collaboration, and connection.
• Review supplier and vendor contracts on an ongoing basis, negotiating improved terms and pricing to deliver cost savings while maintaining service quality.
• Act as liaison with Barley wood Nature HQ, coordinating joint projects, activities, and resource sharing.
• Champion a positive and inclusive workplace culture, encouraging collaboration and maintaining high spirits even when problem-solving.
• Promote community and employee experience through inspiring internal communications and engagement initiatives.
• Collate relevant data and insights to support internal circles (e.g. Regenerative, People).
• Support with ad hoc duties as required to ensure smooth day-to-day operations.
• Ensure a safe working environment for all including team members, customers and contractors.
• Create, follow and enforce all health and safety procedures, risk assessments and safe working practices.
• Monitor the whole retail space for hazards (e.g., spills, obstructions, faulty equipment) and act immediately to reduce risk.
• Report accidents, injuries, near misses and dangerous occurrences in line with Vivobarefoot procedures in line with RIDDOR/Local legislation compliance.
• Maintain accurate safety records, including incident logs, daily checks and equipment inspections.
• Cooperate with Health & Safety teams, auditors and regulators to ensure legal compliance.

• Previous experience in office coordination, facilities and/or multi-site coordination.
• Knowledge of multi-site health & safety compliance would be advantageous.
• Actively using AI and how it can be adapted to your day to day and role
• Experience collaborating across different teams and locations with a range of stakeholders
• Warm, approachable and enthusiasm for creating memorable moments.