Grants & Budget Coordinator

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities.

A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The Airbel Impact Lab, IRC’s Research & Innovation Unit, designs, tests, and scales life-changing, cost-effective solutions for people affected by conflict and disaster. By applying deep technical expertise and field experience with a range of skills from the behavioral sciences, human-centered design, research, and strategy in humanitarian contexts, we work to develop breakthrough solutions that combine creativity and rigor, and a desire to think afresh with the experience of a large-scale implementing organization.

The Grants & Budget Coordinator will play a key role on Airbel’s Operations Team, supporting the delivery of high-quality grants management across a dynamic and innovative research portfolio. Reporting to the Grants & Partnerships Lead, you will collaborate closely with Airbel’s technical and project leads, country and HQ-based grants teams, finance, and business development colleagues. Your responsibilities will include overseeing timely and accurate grant reporting, maintaining comprehensive grant records, leading proposal development for new funding opportunities, and ensuring compliance with donor requirements.

In addition to core grants management functions, you will contribute by analyzing the financial health of our portfolio, supporting staffing and resource allocation, and helping to identify and mitigate project risks to ensure successful delivery across our initiatives.

• Design and manage grant coding structures to ensure accurate expense tracking aligned with internal and donor requirements.
• Lead monthly portfolio reviews to assess expenditures, flag risks, and ensure compliance.
• Prepare and analyze monthly Budget vs. Actual (BvA) reports and financial dashboards to support reporting and decision-making.
• Ensure ongoing compliance with donor terms and IRC policies, coordinating with Airbel and HQ finance teams for accurate financial reporting.
• Maintain staff funding forecasts and monitor level of effort across awards to ensure proper time allocation and identify funding gaps.

• Provide pre- and post-award guidance on donor rules and regulations to technical leads and country teams to ensure compliance.
• Proactively flag compliance risks and keep senior management informed of potential challenges related to contractual obligations, spend rates, or budget variances.
• Lead budget development for new proposals in collaboration with business development colleagues, ensuring compliance with donor and IRC review requirements.
• Oversee grant setup and management, including project kick‑off meetings, procurement and spending plans, role alignment, and internal monitoring schedules.
• Manage an assigned grant portfolio in line with IRC policies, procedures, and program cycle standards.
• Maintain accurate and up‑to‑date grant records, ensuring proper storage of contractual documents, reports, and key correspondence.

• Develop and share guidance for effective grants management, and deliver training on tools, systems, and best practices.
• Support the rollout of global initiatives (e.g., PEERS, PCM, GEDI) within Airbel, ensuring alignment with internal processes and priorities.

• The Grants and Budgets Coordinator reports to the Grants and…