Procurement Manager

Job Specification:
Procurement Manager (Family Office)

Position Title: Procurement Manager

Location: Hybrid (London office occasionally)

Travel: International travel 10–15%

Working Pattern: Full-time, with flexibility for evenings/weekends when required

The Procurement Manager will play a critical role in overseeing and optimising purchasing activity across a high‑net‑worth family office. This includes managing suppliers across multiple lifestyle, property, hospitality, and operational categories.

The successful candidate will bring experience from a family office
, luxury hotel
, private estate
, or other ultra‑prime service environment where discretion, service excellence, and attention to detail are paramount.

This role requires strong commercial awareness, excellent stakeholder management, and a commitment to delivering exceptional quality and value while maintaining complete confidentiality.

• Identify, assess and select high‑quality suppliers across multiple categories.
• Build trusted, long‑term relationships with premium vendors and service providers.
• Conduct supplier performance reviews, ensuring high service levels and value for money.
• Develop and maintain an approved supplier list for the family office.

• Negotiate contracts, pricing, and service agreements with vendors.
• Ensure all contracts protect the interests of the family office and comply with relevant laws.
• Work with legal advisors to ensure contract accuracy, risk mitigation, and renewals.

• Develop cost‑optimisation and spend‑control strategies without compromising quality.
• Monitor budgets and track procurement activity in collaboration with Finance.
• Identify opportunities for efficiencies and savings across properties and services.
• Develop procurement strategies aligned with the family office’s operational needs and long‑term goals.
• Forecast demand for goods and services across multiple locations and time zones.
• Maintain visibility of upcoming projects and major purchases.

• Oversee the full procurement cycle from sourcing to payment.
• Ensure compliance with internal processes, governance and privacy standards.
• Maintain accurate procurement documentation and audit trails.
• Uphold ethical sourcing practices and ensure due diligence is completed for all suppliers.
• Identify supply chain risks and implement mitigation strategies.
• Ensure continuity of services and goods across global locations.
• Manage procurement contingencies for urgent or time‑sensitive requests.

• Act as a key liaison with internal teams including Operations, Finance, Property, Travel, and Lifestyle Management.
• Partner with external advisors, service partners, and contractors.
• Provide responsive support to senior stakeholders and adapt to evolving priorities.

• Bachelor’s degree or equivalent professional experience.
• Minimum 7+ years’ experience in procurement or supply chain roles.
• Experience in a family office, luxury hotel/hospitality, private estate, UHNW environment, or similar high‑service setting.
• Highly discreet and able to operate with absolute confidentiality.
• Strong relationship‑building skills with both internal and external partners.
• Proficient in Microsoft Office; comfortable with procurement systems.
• Ability to coordinate workflow across different time zones.
• Flexibility to work evenings and weekends when needed.
• Able to travel internationally (10–15%).
• Experience managing procurement for luxury goods, property, facilities, or lifestyle services.
• Knowledge of global luxury brands, premium service providers, and specialist vendors.