Office Manager​/Executive Assistant

Are you an organised, experienced property professional with strong commercial instincts and the confidence to shape how a successful estate agency operates?

We’re hiring on behalf of a well-run, independent estate agency based in Pinner. This is a varied, strategic support role for someone with solid experience, strong organisational skills, and a desire to make a meaningful impact in a growing business. You’ll work closely with the Managing Director, supporting operations, helping to streamline processes, and acting as a trusted sounding board on day-to-day business decisions.

The Role
This is not your typical admin position. While you’ll be handling essential tasks like preparing supplier invoices and overseeing internal organisation, you’ll also be expected to contribute to wider operational thinking.

Key Responsibilities:

• Collate and prepare invoices for payment, working closely with finance

• Oversee supplier relationships — assessing performance and advising on any required changes

• Support with internal organisation and day-to-day business processes

• Identify and implement operational improvements — whether hands-on or by coordinating the team or external support

• Act as a sounding board to the business owner — offering insight and judgment on suppliers, systems, and day-to-day priorities

• Ensure the office runs efficiently, with systems that support a high-performing team

What We’re Looking For

• Experience working in a small but well-run estate agency or property-related business

• Highly organised, proactive, and practical — someone who gets things done without needing to be micro-managed

• Good judgment and life experience — you’ll be relied on for honest opinions and smart ideas

• Confident managing suppliers and recommending change where needed

• Comfortable working closely with leadership and trusted to handle confidential matters

• A self-starter who’s collaborative and grounded, with a solutions-first mindset

The Package

• Salary up to £50,000 (DOE)

• Full-time, office-based role in North West London

• High-trust, mature environment with plenty of autonomy

• Opportunity to contribute meaningfully to how the business is run

• Long-term potential to shape systems, operations, and team success

This is a brilliant role for someone who enjoys bringing structure to a business, adding commercial value day-to-day, and becoming a central figure in a high-performing agency.