Launch Manager, Data & Reconciliation

About Dwelly

Dwelly — a UK-based, AI-enabled lettings and property management platform, that is growing through a roll-up strategy acquiring estate agencies. The company leverages two arms: i) acquiring existing letting agencies, effectively buying its highly sticky, recurring revenue-type landlords portfolios, and then ii) building a top-notch technology to automate tenant management, payments, and post-rental property maintenance. The company seamlessly integrates AI services to automate all business processes within brick-and-mortar real estate agencies, integrating them into a tech-enabled digital letting platform in two months to radically improve the user experiences and increase efficiency of the business.

We’re a fast-growing, product-focused company, backed by top-tier investors and led by a team with deep experience in real estate, technology, and operations.

We are seeking an Integrations Manager, Data & Reconciliation to join Dwelly’s Integrations team at the core of our acquisition growth strategy. Every time we acquire a letting agency, the Integrations team is responsible for migrating that business into the Dwelly platform within approximately two months — and the most operationally complex part of that process is client money and financial reconciliation.

This role exists to own the client money and reconciliation side of every post-acquisition integration, including reviewing messy legacy financial data, reconciling multi-party money flows, validating accounting records across multiple CRMs, and ensuring landlords receive accurate combined reporting across pre- and post-migration periods. As a founding hire in this area, you will help build the processes, standards, and operational playbooks that will support future integrations as the company continues to scale.

• Go into newly acquired branches in the first one to two weeks post-completion to assess the state of the client ledger, working hand-in-glove with the Head of Integrations and the assigned Integration Manager.
• Identify reconciliation, regulatory, or data integrity issues before migration begins, and surface the top risks within 48 hours of access.
• Act as Dwelly’s voice of authority on client money and CMP risk — push back when something isn’t right and elevate early.
• Hold the line with former owner-operators who are convinced their ledger is 'fine' when it clearly is not. Communicate honestly and without drama.

• Clean, reconcile, and validate client ledger data so it can be exported and migrated into Dwelly’s platform without errors or downstream issues.
• Translate legacy CRM exports (Reapit, Jupix, Agent Pro, Acquaint, LetMC, Alto, Vebra, Pay Prop) into Dwelly’s data model with a full audit trail.
• Coordinate with the previous owner’s bookkeeper, branch staff, and Dwelly’s product and engineering teams to close gaps in the source data.
• Track migration-readiness and ledger-health metrics per deal and feed them back into Dwelly’s M&A diligence and integration playbook.

• Produce combined tax summary deliverables for landlords at point of migration, covering both pre and post-migration periods, in a format suitable for self‑assessment and MTD for ITSA‑ready reporting.
• Explain those summaries clearly to landlords who have never used self‑assessment software — plain English, no jargon, total numbers they can verify.
• Build the reporting templates that scale across the Dwelly family, not one‑off spreadsheets per deal.

• Sit in product discovery sessions and review what gets built. You operate as a peer to PMs and engineers, not as a separate function.
• Write the rules, the mapping logic, and the validation checks that let Dwelly’s platform handle more of this work itself over time.
• Decide what should be automated and, equally importantly, what should not. Risk and regulatory judgement stay with humans; the keystrokes go to the platform.
• Help shape the AI‑first transition for client money operations across the…