Exhibitor Production Coordinator, Frieze

Job Title

Exhibitor Production Coordinator, Frieze

Production

This role provides crucial support to the Exhibitor Production team on the Frieze Fairs. The key functions of the role are to support on the processing and drafting of stand plans for the US fairs, to provide production support for Frieze’s other global fairs, assist with the production planning for artist‑led programming, and offer administrative and financial assistance to the team.

Technical Production Director

None

None

10am – 6pm in the office – longer hours when working on site (days in lieu awarded for any weekend days on site)

Based in London office with some international travel

The Production team is responsible for delivering all physical elements of the fairs and ensuring they are safe, timely and successful. This operational team is based in London and is made up of two distinct subsets, each with a Head of Department:

• Exhibitor Production – led by the Technical Production Director, focusing on all production elements related to the exhibitors at the fairs, including stand builds, complex artwork installation, technical support, drafting, floor planning, art shipping logistics, Frieze Sculpture management, programming production support and health & safety.
• Fair Operations – encompassing all other areas of the fair, including tent builds & related infrastructure, F&B, contract management, partnership lounge support/production, other non gallery builds, fair design, site infrastructure, security, cleaning, contractor management, production schedules and health & safety.
• Frieze FRAME – a stand‑alone team that acts as the Frieze in‑house production agency, primarily sold to sponsors across the Frieze Fairs portfolio, offering a turnkey production management service for on‑site brand activations.

• Support the delivery of all exhibitor production across all Frieze fairs and other initiatives (e.g. Frieze Sculpture).
• Stand plan processing for the US fairs and any other fairs required at a later date.
• Drafting support to the Exhibitor Production Managers on all fairs.
• Support the team with gallery and Exhibitor Relations department communication.
• Manage the department timeline and liaise with other departments.
• Provide department administration and budgeting support (e.g. tracking expenses, placing orders, invoicing) and coordinate vendor pre‑fair requirements.
• Develop and maintain strong working relationships with vendors and other key stakeholders in the UK, USA, Middle East and South Korea.
• Support and coordinate exhibitor shipping across all Frieze fairs as required.
• Assist with the production of artist‑led programming across the fairs, working closely with the Technical Production Director, US Relations and Programming Lead, and Fair / Programming Managers.
• Provide excellent client service to exhibitors and curators, offering an understanding of production capabilities versus client needs.
• Establish strong and effective relationships with the internal team and exhibitors, ensuring continued strong management of these relationships.
• Support on‑site across fairs with monitoring and managing stand build, including quality control checks.
• Coordinate the updating of exhibitor manuals for each fair.
• Coordinate post‑project reviews and create recommendation reports.
• Champion and implement sustainability initiatives.
• Constantly review department processes to find efficiencies and improvements.

• Overseas travel will be required – candidate must be able to stay in the USA for up to 3 consecutive weeks, twice a year, in Seoul for a minimum of 12 days once a year, and in Abu Dhabi for a minimum of 10 days once a year, subject to the fairs allocated to the candidate.
• Extended hours will be required when meeting project deadlines and when on site – days in lieu are given for any weekend days worked when on site with a fair.

• Experience in using CAD software (e.g. Vectorworks, AutoCAD, etc.) for drafting in 2D (floor plans, build…