Project Manager, Event Management & Planning

• Private Health & Wellbeing Cash Plan

Salary: £40,000-£45,000 DOE

12 Month Fixed-Term Contract

Additional Benefits Available

• Private Health & Wellbeing Cash Plan
• 25 Days Holiday + Bank Holidays

Department: XPO

Reporting to: Director of Account Management

Direct Reports: None

Whitespace Group is looking for an organised and commercially minded Project Manager to join our XPO team on a 12-month fixed-term contract.

This role is primarily responsible for managing organiser projects, feature areas and exhibition deliveries from concept through to completion. Alongside project delivery, you'll provide support to our Customer Experience team during busy periods, ensuring exhibitors receive an exceptional level of service.

Working closely with Design, Graphics, Production, Warehouse and Installation teams, you'll play a key role in ensuring projects are delivered on time, within budget and to the highest standards.

Whitespace Group is an award-winning exhibition design and production company based in South West London. We create impactful exhibition stands and event environments for clients across the UK and internationally.

Our XPO division specialises in organiser services, shell schemes and exhibitor support, delivering seamless events through exceptional planning, collaboration and customer service.

As Project Manager, your primary responsibility is delivering multiple exhibition and event projects simultaneously.

You'll manage organiser requirements, coordinate internal teams, oversee project budgets and support onsite delivery to ensure every project runs smoothly.

During peak periods, you'll also assist the Customer Experience team with exhibitor communications and order management, helping maintain the high standards of service our clients expect.

This is a fast-paced role requiring excellent organisation, communication and problem-solving skills.

• Manage organiser projects from initial briefing through to final delivery.
• Plan and coordinate multiple exhibition projects simultaneously.
• Produce project timelines and monitor critical deadlines.
• Coordinate Design, Graphics, Production, Warehouse and Installation teams.
• Create project briefs, job packs and production documentation.
• Raise Purchase Orders and monitor project expenditure.
• Manage project budgets and support accurate revenue capture.
• Maintain accurate project information within File Maker.
• Attend client meetings and planning calls.
• Provide onsite project management during build and breakdown.
• Complete project reconciliations following each event.

• Support the Customer Experience team during busy periods.
• Assist exhibitors with product and service enquiries.
• Process exhibitor orders for graphics, furniture, flooring and electrics.
• Ensure accurate information is maintained throughout each event.
• Resolve customer issues quickly and professionally.
• Help deliver a positive exhibitor journey from booking through to event completion.

• Build strong relationships across Operations, Design, Graphics and Production.
• Work closely with suppliers and external contractors.
• Communicate project progress and risks to stakeholders.
• Identify opportunities to improve project delivery and customer experience.
• Support continuous improvement initiatives across the department.

• Support company objectives and departmental improvements.
• Follow company Health & Safety policies and ISO 9001 & ISO 14001 procedures.
• Undertake any reasonable duties required to support the wider business.

• GCSEs (or equivalent) in English and Maths.
• Project Management qualification desirable but not essential.

• Minimum 2-3 years' experience in exhibitions, events or project management.
• Experience managing multiple projects simultaneously.
• Experience managing budgets and deadlines.
• Strong client relationship management skills.
• Experience working with cross-functional teams.
• Experience using File Maker or similar project…