Company Secretary Administrator

Job Description

HBX Group is the world’s leading technology partner, connecting and empowering the world of travel. We’re game-changers, disruptors, the people who bring together local and global brands in accommodation, transport, activities and payments through our network of 300,000 hotels worldwide, 60,000 hard to reach high value clients such as tour operators, travel agents and loyalty schemes across 140 source markets. We are tech-driven, with a customer-first philosophy, and commercial teams whose knowledge and relationships on the ground are second to none.

And of course we have an amazing team! Our people, Team HBX Group, are the beating heart of the company who we encourage to ‘move fast, dream big and make the difference’ every day. In fact, we believe that it is tech + data + people that truly sets us apart in the market, alongside our ‘global approach, local touch’ mentality.

We’re headquartered in Palma, Mallorca and employ around 3,500 people worldwide.

JOB DESCRIPTION:

The Company Secretary Administrator will support the Group Company Secretarial function in maintaining robust governance across a global, multi-entity structure, ensuring compliance with:

• UK Companies Act 2006 (for UK entities)
• Spanish Listing Rules / CNMV requirements (for the parent company)
• EU Market Abuse Regulation (MAR)
• Internal governance frameworks
• Other identified regulations.

The role is focused on operational delivery, accuracy, and efficiency, enabling the senior CoSec team to deliver board excellence, regulatory compliance and scalable global governance.

Key Responsibilities

• Board & Committee Support
• Global Entity Management & Subsidiary Governance
• Statutory Compliance (UK + International)
• Corporate Reporting & Market Disclosure Support
• Shareholder & Stakeholder Coordination
• Technology, Data & Process Excellence
• Team & Functional Support

Experience & Qualifications

Essential

• 1–4 years’ experience in:
  Company secretarial, Corporate legal support and Governance administration
• Understanding of basic company law and governance principles.
• Experience supporting multi-entity environments or professional services firms.
• Experience with governance systems (e.g. Diligent)
• Detail-driven:
  Strong accuracy in handling governance records and filings
• Organised & delivery-focused:
  Able to manage multiple deadlines across jurisdictions
• Confidential & trustworthy:
  Handles sensitive, market-related information appropriately
• Tech-enabled mindset:
  Comfortable with digital tools and data systems including Microsoft office
• AI-curious:
  Keen interest in exploring how AI tools can improve processes, increase efficiency and achieve time savings.
• Collaborative:
  Works effectively in a global, cross-functional environment
• Adaptable:
  Able to operate in a fast-moving, scaling travel-tech business

Desirable

• Exposure to:
  Listed company environment and international entity management
• Studying towards ICSA/CGI or a CILEX qualification or similar

At HBX Group, we believe that diversity drivesinnovation and makestravel a force for good. We're committed to creatinganinclusiveworkplace where everyone feels valued and respected, embracing different backgrounds, perspectives and talents. Join us and be part of a team where diversity and equal opportunities really do make a difference.

You will have the opportunity to work for a company that is going through significant change in becoming the world´s leading travel services provider. We are looking for people that are ready to ride the wave in this exciting journey.

As well as an attractive benefits package you will be able to work:

• Within an innovative, engaging and multicultural environment.
• Have the opportunity to build strong and lasting business relationships and friendships from around the world.
• Have the opportunity in developing your career locally or within one of our beautiful working locations across the globe.