Facilities and Community Coordinator, St. Giles

About The Role

The introduction of an Occupier Engagement & Events Coordinator represents a strategic investment in the overall performance and reputation of the site. Enhancing occupier engagement, improving communication and delivering on the events programme, this role will contribute significantly to occupier satisfaction, operational efficiency and long-term asset value.

The introduction of an Occupier Engagement & Events Coordinator represents a strategic investment in the overall performance and reputation of the site. Enhancing occupier engagement, improving communication and delivering on the events programme, this role will contribute significantly to occupier satisfaction, operational efficiency and long-term asset value.

Proactively engage with occupiers to understand their needs, identify opportunities for improvement, and enhance their overall experience within the property. Provide comprehensive support across the property, delivering a high level of customer service in relation to facilities management matters. Support the planning and delivery of onsite events, helping to ensure their smooth and successful execution.

Build and maintain strong relationships with office, retail, and residential occupiers, acting as a key point of contact for all queries. Ensure all enquiries are handled promptly, professionally, and to a high standard.

Assist, plan, coordinate and deliver on events aligned with the placemaking team. Ensure occupier interests and site objectives are met. Manage event logistics, suppliers and on-site delivery to ensure smooth execution. Promote events through effective communication channels to maximise engagement.

Provide regular updates to occupiers via emails, newsletters, and digital platforms. Issue timely communications regarding building updates, disruptions, or key announcements.

Ensure a consistently high level of customer service is delivered to all occupiers and visitors. Support front-of-house operations where required to maintain service standards.

The property is a large, iconic mixed-use development located in the West End of London. The successful candidate will form part of a dedicated on-site team of three, playing a key role in supporting the property’s operations and contributing positively to colleagues, clients, and occupiers alike.

• Provide regular updates to occupiers via emails, newsletters, and digital platforms. Issue timely communications regarding building updates, disruptions, or key announcements
• Assist with administrative tasks, including reporting, record keeping, and coordination of works and activities onsite.
• To identify and elevate situations requiring urgent attention.
• Contribute to the planning and delivery of the site’s events programme in collaboration with the Placemaking team, ensuring successful execution and strong occupier engagement onsite.
• To monitor all activities relating to the site, reporting and taking action as appropriate.
• Route issues and requests to the correct resource, track progress and document resolutions
• To liaise with tenants and deal with any operational queries they might have.
• To manage work programmes on site in conjunction with the GM and OM, acting as the liaison point for all parties involved.
• To raise any PO’s using the P2P (Purchase to Pay) system.
• Coordinate Health & Safety audits and track follow-up actions to completion.
• To assist in producing weekly, monthly and quarterly reports and minutes on all aspects of the property’s performance.
• Monitor compliance across the portfolio, including office, retail, and residential assets.
• Provide additional support for maintaining statutory compliance records on Vantify, ensuring accuracy and timely updates.
• Management of the site office at Central Saint Giles
• To attend and training or development courses as necessary.
• Any other duties as directed by your Line Manager.

• Ability to build relationships with a wide range of stakeholders
• Experience in events coordination or customer service roles
• Can demonstrate adaptability and attention to detail, with strong problem analysis and problem-solving skills
• Exhibi…