Bids & Proposals Coordinator

Aareon is Europe’s established provider of SaaS solutions for the real estate industry and a pioneer of the sector’s digital future. With its software solutions, Aareon connects people, processes, and properties—bringing the industry closer together. With the Aareon Property Management System, based on intelligent software solutions, the company enables the efficient management and maintenance of residential and commercial properties and creates digital experiences for all stakeholders.

As a reliable and innovative partner, Aareon is committed to progress, positive change, and sustainable living and working spaces for everyone. We value a working environment in which diversity and flexibility are appreciated, cooperation in partnership and mutual support in the team are a matter of course and learning is perceived as an opportunity.

Location Manchester or Milton Keynes Hybrid Working Reporting To Customer Solutions Director Salary Range £27,000-£32,000

We are seeking a highly organised, proactive, ambitious and detail-focused Bids & Proposals Coordinator to support our Customer Solutions function. This is an exciting opportunity for someone looking to develop a career in bid management, business development and customer solutions within a fast-growing technology business serving the public sector and social housing market. You will play a central role in coordinating tenders, bids, proposals and framework applications, ensuring opportunities are managed efficiently from identification through to submission.

Working closely with the Customer Solutions Director and the wider Sales team, you will help drive process excellence, maintain bid governance and ensure high-quality submissions are consistently delivered on time. This role would suit either an individual with some bid coordination or project management experience or an exceptional graduate who can demonstrate outstanding organisational ability, attention to detail and written communication skills.

Coordinate the end-to-end bid and proposal process across multiple opportunities. Manage bid programmes and submission timelines, ensuring all activities are planned, tracked and delivered on schedule. Develop and maintain detailed bid plans for individual opportunities. Schedule and coordinate bid kick-off meetings, reviews and submission sign-off activities. Track progress against deadlines and proactively identify risks to successful submission. Ensure all bid documentation is accurate, compliant and completed to a high standard.

Support the production and submission of proposals, tenders, presentations and supporting documentation. Monitor activity across submissions inboxes, procurement portals and internal trackers so that opportunities are identified, logged and promptly issued to the right people. Set up, structure and manage a controlled working environment for each bid (e.g. Microsoft Teams sites) to enable collaboration across the wider stakeholder teams. Maintain bid libraries, case studies, reference materials and standard response content.

Work with subject matter experts to gather and coordinate responses to tender requirements.

Perform detailed reviews of proposal content to ensure consistency, clarity, accuracy and compliance with customer requirements. Proofread and quality assure all submission materials, ensuring exemplary presentation, grammar and written English. Challenge and improve content quality to maximise the effectiveness of submissions. Support the ongoing development of standard content and response templates. Over time, take increasing ownership of drafting and developing non-technical proposal content.

Act as the primary administrator for procurement and tender portals. Monitor portals for new opportunities, notices and communications. Manage clarification questions, responses and all associated correspondence. Maintain organisational profiles, accreditations and supporting documentation across procurement platforms. Coordinate applications to join new procurement frameworks and manage…