Officer, Transformation Portfolio Management

Description

Save the Children International has an exciting opportunity for a Officer Transformation Portfolio Management
to join our global team.

Team and Role Purpose

Save the Children is evolving its organisational structure in order to stay true to its mission vision and values whilst being able to withstand external pressures be those geo-political demands; increasing stakeholder expectations; challenging funding environments; reduced access to funding; or declining trust in large INGOs. This is driven through our ambitious transformation agenda.

Our focus is on championing the rights and interests of children worldwide putting the most vulnerable children first and to do this we need to ensure we effectively connect with the children and families we support as well as the communities and partners we work.

Over the past 8 years Save the Children has undertaken significant transformation to ensure alignment in our delivery and efficiency in our processes which was critical following Save the Children International being established.

The Transformation Portfolio Management team is responsible for defining and maintaining the standards for portfolio management within the organisation across 60 Offices and 30 Member organisations.

Role purpose

This role will support a project or projects within our Transformation Delivery portfolio with general project coordination and administration. This will be a key role to support delivery of these critical initiatives and will have the opportunity to learn and develop across a range of different project types working with senior level staff from across Transformation Delivery and beyond.

• Job Title: Officer Transformation Portfolio Management
• Reports To: Head Transformation Portfolio Management
• Work Pattern: Hybrid/Remote with flexible working options available
• Location: Any approved Save the Children International office location. For a full list of locations that Save the Children International can hire in please visit:
  
  SCI Careers
• Required Time Zone:Any
• Contract Length: Fixed Term Contract (1 year)
• Right to Work: The successful candidate must have the right to work in the country where the role is based for the duration of employment.
• Language Requirements:English
• Remit: Global

Principal Accountabilities

• Pro-actively manage a variety of internal and external meetings on behalf of projects including meetings at Senior Management level. Tasks include coordinating meeting invitations room booking if required taking minutes publishing meeting materials on SharePoint and ensuring meeting actions and decisions are documented
• Manage logistics for meetings and workshops. Tasks include managing participant lists sending invitations venue booking travel support for participants e.g. visa invitation letters material collation liaison with suppliers coordinating invoice payments and coordinating internal programme and project meetings
• Support with the design and production of internal communications materials related to Transformation Delivery projects. Tasks include proof reading key project reports and slide packs drafting meeting materials and formatting documents to align with Save the Childrens branding
• Manage project document storage and online portals to ensure all content is well structured and up to date
• Managing access to SharePoint sites and Microsoft Teams
• Oversee the induction process for new joiners to the Project teams. Tasks include: setting up and running induction calls procure equipment such as laptop and any other homeworking support
• Support to Project Leads and Project Managers. Tasks include: updating team action cards and support in ensuring actions are completed by the team within the agreed timeframe extracting and updating progress reports and ensuring these are communicated to the team support in project planning and ensuring deadlines are met
• Develop strong positive relationships with all relevant stakeholders across the Transformation Delivery portfolio
• Support with project Finances by processing invoices creating and managing Purchase Orders

Experience and Skills

Essential

experience in an office administration Project Coordinator or similar role preferably in an international environment

• Experience of planning and organising meetings and events with a strong attention to detail

in Microsoft Office (Word Excel Outlook PowerPoint) and team collaboration tools (e.g. Mural)

planning/anticipation skills. Experience of planning and organising meetings and events with attention to detail

• Sound…