Studio Coordinator at IFDO

IFDO is hiring a studio co-ordinator to join its team in London.

Are you highly organised, proactive, and confident in supporting the day-to-day running of a busy studio?

IFDO is looking for an administrative assistant/studio coordinator to support our 15-person architecture practice in London. This is a key role at the centre of the studio, working closely with the directors and senior team to keep operations running smoothly across finance, HR, and general coordination.

It’s a varied, hands‑on position suited to someone who enjoys responsibility, takes pride in being efficient, and can manage multiple priorities with clarity and care.

We are an award‑winning architectural practice driven by a belief that design can create meaningful social and environmental impact. Our work spans housing, education, workspace and regeneration, often in complex and community‑focused contexts.

Our studio is collaborative, thoughtful and ambitious, balancing creativity with a strong focus on delivery.

You will support the day‑to‑day running of the practice, including:

finance support: preparing invoices (Xero and CMAP), supporting payroll with our accountants, and assisting with financial tracking alongside the directors

studio operations: coordinating suppliers, managing office systems and ensuring the studio runs efficiently day‑to‑day

HR support: onboarding/offboarding, annual leave tracking, coordinating reviews, organising training and supporting team activities and study trips

team coordination: scheduling meetings, supporting directors, and helping maintain clear internal organisation

general administration: acting as a point of contact for internal and external queries, including occasional client‑facing communication

four to five days per week

hybrid working, with Tuesday to Thursday in the studio

immediate start preferred

exceptionally organised and detail‑focused

a clear and confident communicator

comfortable managing multiple priorities and working in a fast‑paced environment

proactive and reliable, with a strong sense of ownership

experienced in an administrative, studio coordination or office support role

financially literate (invoicing/basic bookkeeping)

proficient in Microsoft Office (essential); experience with Xero and CMAP is desirable. Familiarity with Adobe InDesign is an advantage

experience in architecture or the creative industries is welcome, but not essential

We’re looking for someone who enjoys being at the centre of how a practice runs, and who is keen to grow with the role as the studio develops.

please send your CV and a short cover note via the apply for job button below

your cover note should briefly outline your relevant experience and why you are interested in the role

please also include your salary expectations and earliest available start date

We are an equal opportunities employer and actively encourage applications from people of all backgrounds, particularly those underrepresented in the built environment.