Bid Coordinator

Joining Arup Arup’s purpose, shared values and collaborative approach have set us apart for over 75 years, guiding how we shape a better world.

Arup is a multi–disciplinary firm of designers, planners, engineers, consultants and technical specialists, working across every aspect of today’s-built environment.

Watch this short clip to discover how Arup are shaping a better world and how you could be a part of it!

The Opportunity We have an exciting opportunity for a Bid Coordinator to support our PS&I (Property, Science, Industry & Technology, and Social Infrastructure) Portfolio in developing winning bids, in particular for opportunities working alongside an architect.

The Bid Coordinator effectively supports the pre-qualification and bid production process from start to finish, contributing to the drafting and editing of bid responses and collateral, and supporting the submission of high-quality proposals.

Is the role right for you?

As a Senior Bid Coordinator, you'll play a key role in managing bids across one or more business sectors in the UKIMEA region, ensuring high-quality, competitive proposals are delivered. You'll collaborate with bid teams and external partners, supporting best practices and contributing to Arup’s 12-Step work-winning process and following APMP’s (Association of Proposal Management Professionals) best practice for bidding.

Key deliverables in this role:

Working alongside a Bid Manager and/or Proposal Lead to support the full bid process from start to finish of the bid lifecycle, including supporting the bid programme, win strategy sessions, answer planning sessions and gateway review sessions, through to submission and post-bid lessons learned feedback sessions.

Ongoing management and monitoring of bid progress, bid programmes and bid deliverables, tracking and liaising with key stakeholders and the bid team as required.

Sometimes responsible for drafting, editing and reviewing responses to non-technical questions, including case studies.

Contributing to and maintaining libraries of bid materials and project collateral.

Sometimes responsible for identifying and gathering or creating case studies, CVs, templates, org charts, and research.

Acting as a bridge connecting the UKIMEA Business Development team to one or more business sectors, attending meetings, building relationships with key stakeholders and developing knowledge of that sector’s clients, markets and opportunities

This position offers professional development within the UKIMEA Business Development network, with mentoring from experienced colleagues. Your work will be guided by senior proposal staff, and you'll have opportunities to support work-winning efforts across the region. If you excel at coordinating bids, fostering relationships, and refining proposal content, this could be the ideal role for you.

Requirements – Key qualities we are looking for in candidates include:

Competitive drive, dedication to achieving challenging deadlines and strong time management skills. Exceptional attention to detail.

Experience of bid coordination and bid writing, possibly within the UK Business sector or a professional services context.

An understanding or awareness of bid governance processes.

Familiarity and/or membership with APMP (Association of Proposal Management Professionals).Ability to identify and communicate work winning priorities and strategies.

Ability to receive large volumes of information and understand, plan and manage associated workflows, and brief stakeholders as required.

Experience of working collaboratively within bid teams and with others under pressure.

A personable, collaborative, and resilient approach.

An ability to draw out and communicate ideas effectively and creatively and a willingness to work…