Project Coordinator

JLL empowers you to shape a brighter way.  Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  

Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Project CoordinatorROLE PURPOSE The project Coordinator (PC) is responsible for ensuring all assigned projects are documented, uploaded to the PMWeb platform ensuing all data entry is correct, in line with the client’s expectations and that of the Project Managers.

They will also be responsible for the administration of the project managers ensuring the team as a whole is successful in its goals and objectives.

The role ensures efficient and consistent updates on all project activities to meet the contractual obligations, helping to achieve the Client’s regional on time project delivery objectives, financial management and control, data consistency and risk management.

MAJOR RESPONSIBILITIES

Roles and Responsibilities:

Ownership Assist the Project Managers to develop the project plans

In advance of the project commencement load all projects onto the PMWebConstantly monitor the progress of all projects under their control

Ensure regular review of data Provide analytics review

Collate and review supply chain quotes

Understand the local client’s key business drivers

Support the FM and Clients team to upload small works where applicable to OVPClient/Stakeholder Management Serves as primary point of contact for JLL for the JPMC Account with regards to projects

Accountable for PMWeb regularly updated to meet contractual obligations of JLL for the JPMC Account Manage relationships with key stakeholders in the Client’s organization

Work with the project managers to plan, schedule and constantly review the capital plan works and especially those allocated to JLLWork with the D&C team to develop a plan, schedule and consistently review the BAU/small works plan Develop and maintain a detailed understanding of the Client’s business and key factors influencing their requirement for our services

Financial Management Work with the project managers/owners to collate, review and upload quotes for projects

Provide reports and gaps in project financial process

Help support the agreed country growth targets for their sub-regions.

Develop and understanding of the services provided by Jones Lang LaSalle. Identify opportunities to cross-sell services and make recommendations for growth.

Contract Management Ensure all aspects of the role are adherence to the contract

Responsible for the reporting of key performance indicators, service levels and other measures

Escalation of requirement for change and ensure change control process is adopted and implemented

Operations

To facilitate the transfer of information for projects delivered under the IFM contract throughout EMEA (Europe, Middle-East and Africa)
To keep information on PMWeb up to date

To transcend some of the PMWeb skills to the general working team in order to help assist collaboration and efficiency

To organise communications according to time zones and to integrate with the 19-20 Project Managers that host the projects throughout EMEATo report with clarity and precision to members of the team CANDIDATE SPECIFICATION:  KEY SELECTION CRITERIAIdeal Experience Minimum 1 years’ experience in a similar role

Has experience in handling client and/or Firm sensitivities’ knowing when to escalate with urgency, or how to…