Exhibitor Production Coordinator

Job Title: Exhibitor Production Coordinator, Frieze

Department: Production

Main Purpose of Job: This role provides crucial support to the Exhibitor Production team on the Frieze Fairs. The key functions of the role are to support on the processing and drafting of stand plans for the US fairs, to provide production support for Frieze’s other global fairs, assist with the production planning for artist-led programming, and offer administrative and financial assistance to the team.

Reports To: Technical Production Director

Direct Reports: None

Indirect Reports: None

Hours of Work: 10am – 6pm in the office – longer hours when working on site (days in lieu awarded for any weekend days on site)

Location: Based in London office with some international travel

At Frieze we believe art is vital to communities and cultures. Bringing together galleries, artists, institutions, and art lovers all over the world to make art flourish. Frieze is a media and events company that comprises three publications, frieze magazine, Frieze Masters Magazine and Frieze Week; and six international art fairs - Frieze Los Angeles, Frieze New York, Frieze Seoul, Frieze London, Frieze Masters and Frieze Abu Dhabi (launching this year);

regular talks and summits, led by frieze editors; and  – the definitive resource for contemporary art and culture. In September 2021 Frieze launched a new initiative at No.9 Cork Street, a hub for visiting international galleries in the heart of Mayfair, London, in 2023 Frieze acquired two additional art fairs in the USA – EXPO Chicago and The Armory Show.

Frieze is part of the newly formed MARI Group.

The Production team are responsible for delivering all physical elements of the fairs and ensuring it’s safe, timely and successful delivery. This team is an operational one, based in London, made up of two distinct subsets, with a Head of Department for each:

Exhibitor Production – led by the Technical Production Director, this department focuses on all production elements related to the Exhibitors at the fairs, including; stand builds, complex artwork installation, technical support, drafting, floor planning, art shipping logistics, Frieze Sculpture management, programming production support, Health & Safety

Fair Operations – encompasses all other areas of the fair, including; tent builds & related infrastructure, F&B, contract management, Partnership lounge support/production, other nongallery build, fair design, site infrastructure, security, cleaning, contractor management, production schedules, Health & Safety

Frieze FRAME – although working closely with the above teams, this is a stand-alone team who will act as the Frieze in-house production agency. FRAME will primarily be sold to existing and new sponsors across the Frieze Fairs portfolio, offering a turn-key production management service for their on-site brand activations

• Support on the delivery of all exhibitor production across all Frieze fairs and other initiatives (e.g. Frieze Sculpture)
• Stand plan processing for the US fairs and any other fairs required at a later date
• Drafting support to the Exhibitor Production Managers on all fairs
• Support the team with gallery and Exhibitor Relations department communication
• Management of the department timeline and liaison with other departments
• Department administration and budgeting support (e.g. tracking expenses, placing orders, and invoicing) Coordination of department vendor pre-fair requirements
• Develop and maintain strong working relationships with vendors and other key stakeholders in the UK, USA, Middle East and South Korea
• Support and coordinate exhibitor shipping across all Frieze fairs as required
• As…