Event Coordinator​/Host Executive Networking Gatherings Hospitality & Gastronomy

Position: Event Coordinator / Host for Executive Networking Gatherings Hospitality & Gastronomy)

Event Coordinator / Host for Executive Networking Gatherings in London (Hospitality & Gastronomy)

Join to apply for the Event Coordinator / Host for Executive Networking Gatherings in London (Hospitality & Gastronomy) role at SAWOO

Base Pay Range

Your actual pay will be based on your skills and experience — talk with your recruiter for details.

Introduction

Are you experienced in service and eager to assist at regularly scheduled networking events for high‑level executives in London? If so, this job might be just right for you!

Event Information

• What? Networking events with approximately 10–20 high‑ranking executives from medium and large companies, in a relaxed atmosphere with good food and drinks.
• When? 1 time a month, Wednesday or Thursday from 6:30 PM to 11:00 PM. All meetups must be attended; dates are set at least 3 months in advance.
• Where? Fine dining restaurants in the city centre of London.

Start date

Mid to late January 2026. From then on, one event per month. Possibly more events in the future.

Time Commitment

• 1 hour of preparation
• 4–5 hours at the event
• 1–2 hours of follow‑up
• Total: approximately 7–8 hours per event

Compensation

The compensation is a flat rate of £170 per meetup, plus £20 to cover smaller expenses such as printing and travel costs. Invoices must be provided.

About SAWOO

SAWOO is an international, dynamic, 20‑person company based in Munich. We build and operate communities that bring together executives from large companies to support them in mastering challenges and developing personally and professionally through collaborative learning and networking. We organise monthly in‑person networking meetups (currently approx. 20 per month), conferences (currently 3 per year), podcasts, and other networking opportunities for community members. Members include executives from renowned companies such as Mercedes, Porsche, Airbus, Amazon, Siemens, and many more.

Our goal is to welcome two million active members into our communities by 2034.

Your Tasks Preparation

• Print and prepare name tags and questionnaires for the participants, and other materials for the meetup host.
• Bring smaller items such as pens and clipboards.
• Memorise the participants' names so that you can personally greet them upon arrival.

During the Meetup

• Make minor preparations of the event venue and finalise arrangements with the meetup host and venue staff before guests arrive.
• Warmly welcome guests and hand out name tags.
• Check off and fill in the participant list.
• Ensure that the service staff provides guests with food and drinks or actively ask guests for their drink preferences.
• Support the meetup host with all matters during the event.
• Take photos of the event for social media.
• Film the introduction round so that we can connect participants based on their stated challenges and experiences after the event.
• Ensure that the agenda set by the meetup host is followed.
• Ensure that guests fill out an exit questionnaire before leaving the meetup and collect these forms.
• Conduct a short interview with the event host and record it.

Follow‑Up on the Evening of the Event

• Fill out a small personal questionnaire to provide us with feedback about the event.
• Update the participant list with the challenges mentioned during the introduction round and the participants’ experiences (supported by the video recording).
• Ensure that the participant list is complete and correctly filled out.
• Upload the participant list along with all questionnaires, photos, and videos.

Your Goals

• Above & Beyond Guest
  
  Experience:
  
  Provide first‑class service to ensure an unforgettable experience at our meetups, exceeding the expectations of our community members.
• Meticulous Work Style:
  Pay great attention to detail in the preparation and follow‑up of events. Ensure that we receive all materials in their entirety and on the evening of the event.
• Proactive Communication:
  Communicate proactively if you have feedback or suggestions, or if a mishap occurs.

Your Profile

• Have at least 2 years of experience in upscale hospitality (preferably in reception or service) or gastronomy, and know what excellent service entails.
• Interact confidently and professionally with international guests and…