Film Programme Coordinator

The Film Programme Coordinator will support the Films team in delivering the film programme for Sheffield Doc Fest 2026. They are responsible for coordinating a wide range of moving parts in the film programme and supporting the wider team with any questions needed about filmmakers, guests, Q&As, Youth Jury and any other issues. They will be a key part of the film programme for Sheffield Doc Fest 2026.

This is a freelance contract role, requiring 67 days’ work (eight hour days) in total.

Summary of deliverables

• Coordinate the database management for securing, collating and delivery of copy, information and press materials for festival publications and website.
• Coordinate the Film section of the Doc Fest website, ensuring up to date at all times, working with the Films team and Press & Communications team.
• Assist the Film Programme Manager in curatorial research, including programme notes, archival rights and screening fees.
• Support the Film Programme Manager in films requiring certification for the Festival.
• Coordinate Print Traffic and Industry player data management pre-festival.
• Assist with social media campaigns related to the Film Programme.
• Coordinate Film Jury schedules and the coordinator briefing.
• Support the Film Programme Manager in the delivery of the schedule and hospitality invitations for filmmakers and guests.
• Coordinate details of invitations with the hospitality team.
• Coordinate and provide information for any reporting purposes post-festival.
• Coordinate the distribution of Q&A schedules and briefs for internal and external Q&A hosts, with support from the Film Programme Manager.
• Support the delivery of the Youth Jury Programme, coordinating logistics and activity planning with the Film Programme Manager.
• Support with any year-round screenings and activities.
• Task manage the Film Programme Assistant and volunteers/Festival Assistants as appropriate.

During Festival Week:

• Support and be the primary contact for the print traffic organisers.
• Conduct intros or moderate Q&As during the festival where required.
• Assist with the delivery of the Film Programme, including meeting and greeting filmmaker guests.
• Coordinate Q&A schedule and Q&A hosts.
• Coordinate the distribution and display of film marketing materials during festival delivery.
• Assist the Festival Awards Ceremony production team in the delivery of logistics, including awards engraving, jury member and filmmaker management.
• Support the Film Programme Manager in the jury deliberation event delivery.

Additional

• Actively promote and support diversity and inclusion in all Sheffield Doc Fest’s activities.
• Adhere to Sheffield Doc Fest health & safety, environmental, privacy and GDPR policies, and the Staff Handbook.
• Create and maintain good working relationships with all Sheffield Doc Fest colleagues.
• Be an ambassador for Sheffield Doc Fest and maintain a professional approach at all times.
• Commit to and uphold Sheffield Doc Fest values: creativity, empathy, freedom, inclusivity and internationalism.

This is a non-exhaustive list of deliverables, and from time to time, the postholder may be required to undertake other duties that may be reasonably required.

See Sheffield Doc Fest’s full recruitment pack and the Film Programme Advisor job description on their website.

The closing date for this position is 19/02/2026 at 09:00