Project Coordinator – Event Production

Ashby-de-la-Zouch, United Kingdom;
London, United Kingdom;
Manchester, United Kingdom

Emota create unforgettable brand experiences that captivate audiences and push creative boundaries. As an award-winning experiential agency, we bring visions to life through the full spectrum of Meetings, Events and Exhibitions, underpinned by industry-leading sustainability, DEI, Health and Safety and ground-breaking production practices. We're delighted to present an opportunity for a Project Coordinator to join our award-winning Live Event Production team to help us create moments that matter.

As a Project Coordinator you'll play a pivotal role in supporting the planning and delivery of innovative, high-impact experiential and live event projects. Reporting to a Producer, your coordination of project elements including timeline and budget management and stakeholder communication supports the smooth running of projects with our teams, suppliers and clients. We offer a hybrid working opportunity aligned with one of our creative and collaborative offices in either London, Ashby-de-la-Zouch or Manchester.

Your main responsibilities include the following:

Project Coordination:

• Assist our team of Producers, Senior Producers, and Executive Producers in planning, executing and closing out Event Production projects according to deadlines against budget
• Help coordinate internal and external meetings including agendas, meeting notes and action points
• Maintain accurate project documentation, timelines and status reports on all your assigned projects using enterprise tools including Smartsheet
• Partner with other Service Lines including Creative, Logistics and Environments

Budget Management:

• Assist in tracking budgets, client POs and invoicing using our company tools
• Support cost reconciliations and expense reporting post event

Client and Stakeholder Support:

• Provide communication support to Project Lead and across relevant delivery teams
• Prepare presentations and documentation for internal and client-facing use

Onsite Support:

• You will travel globally, participating in on-site event set-up, delivery and breakdown
• Support the broader team onsite, being a point of contact for crew and suppliers

• A passion for live production and the events industry overall
• 1+ years experience within a project coordination role within live or virtual event production
• The ability to maintain an organised approach across multiple projects with differing timelines
• Experience using project management tools and office 360 suite
• A comfortability with travelling and attending onsite events globally

• Access to some of the most exciting and engaging live events on a global stage
• Opportunities to travel, grow and push your production boundaries
• Competitive salary and compelling annual leave and volunteering leave package
• Private Medical and Life Insurance
• Pension Scheme
• Group Income Protection