Cargo Administrator-Heathrow Airport

Overview

Ready for take off? Join Swissport for an exciting career in aviation. Working at Swissport has so many different faces and one thing is for sure, there is never a dull moment. If you enjoy working with people in a dynamic environment, join us! As a Swissport Cargo Administrator, you will play a vital role in our warehouse and airport operation and provide efficient and effective local administrative support.

The Hours are Monday-Friday, office hours, based at LHR 558.

Salary will be £28,675.92 annually

JOB RESPONSIBILITIES

• Managing security interview
• Issuing job offers and employee contracts of employment
• Attending inductions to biometrically enrol new employee (s) on their first day within the business and to explain referencing and DBS check process.
• Assisting employee(s) with ADP enrolment
• Processing of all temporary, full and renewal airport s (including referencing and Gateway system)
• Processing and issuing car park pass applications
• Maintaining employee (s) paper and electronic personnel files in line with GDPR
• Processing and issuing airside vehicle permits
• Processing and issuing tools of the trade permits
• Preparing minutes of meetings
• Managing station stationary requirements in line with budget
• Ordering of uniforms in line with budget
• Processing eye car vouchers
• Answering general telephone enquiries
• Managing invoice administration through appropriate software system
• Processing post
• Notifying shared Service Centre of all new starters
• Notifying Shared Service Centre of all leavers
• Managing and reconciliation of petty cash budget
• Processing expense claims for employees not registered on Web Expenses
• Processing hotel, flight and car bookings for employees not registered on Egencia
• Managing of water coolers and printers
• Processing manual payroll amendments that cannot be processed through Dayforce
• Processing all forms in relation to self-certification, doctors certification, fit notes, pension opt out, trade union subscription cancellation and trade union release.

Qualifications and Competencies

• Proficient in O365 Sharepoint, MS Office Word, MS Office Excel and Taleo
• Good interpersonal skills
• Ability to follow process and procedures and apply flexible approach when required
• Ability to work as a team in a fast-paced environment
• Ability to speak and understand English language

The list is not exhaustive and is not intended to restrict the scope of the job but clearly define a starting point and may vary depending on location and local customer requirements.