Special Project Coordinator

Special Projects Coordinator

Directly supports the CEO in developing new business opportunities and bringing them to fruition. 4 weeks with potential extension. Immediate start.

Atlantic Studios is a multi-award-winning content and experience studio working across documentary production, immersive technology, and specialist content creation. The work is varied, high-profile, and frequently at the cutting edge of what’s possible with immersive and digital technology.

• Track and manage all commercial opportunities generated by the CEO -- ensuring the pipeline is accurate, up to date, and visible.
• Help to keep prospect conversations warm between senior touchpoints -- follow up after meetings, maintain regular contact, and ensure Atlantic stays front of mind.

• Prepare the CEO for prospect and client meetings -- researching attendees, preparing briefing notes, and ensuring he walks in fully prepared.
• Prepare PowerPoint presentations.
• Attend key meetings alongside the CEO, take detailed notes, and distribute clear actions with owners and deadlines.
• Be prepared to travel internationally.
• Follow up on meeting actions -- chasing delivery internally and externally.
• Act as a professional first point of contact for prospects engaging with the CEO’s office.

• Write detailed, high-quality briefs that can be used by production and specialist teams to respond efficiently and accurately to client requirements.
• Coordinate across production, technology, and specialist teams for pitches, proposals, and research -- assembling the right people and materials to respond to opportunities.

• Help manage the day-to-day relationship with prospects and active clients, with the CEO.
• Help build trusted relationships with clients and other stakeholders.
• Communicate clearly and promptly with clients following meetings -- ensuring they feel informed, valued, and confident in Atlantic’s responsiveness.
• Learn to conduct demos of Atlantic’s immersive content (VR, AR, MR) to clients and at events when required (training to be given).
• Travel to meetings, events, and presentations as needed.

• Provide a structured weekly pipeline update to the CEO -- covering project status, activity, next steps, and any risks or blockers.
• Maintain accurate and up-to-date records of all client communications, meeting notes, and any other documentation.
• Produce monthly summaries of pipeline activity, conversion progress, and prospect development for the senior team.

• Experience in creative, production, technology, or media industries -- or a genuine enthusiasm for working in a creative environment.
• Familiarity with film, tv, digital content and immersive technologies (VR, AR, MR).
• Experience with VIPs.
• Organised, calm with attention to detail with ability to contribute editorially and creatively.