Music Department Manager

Location: Greater London

### Job Introduction
** Required for:
** November or December 2026
*
* Location:

** Dean's Yard, Westminster School
*
* Contract:

** Full-time (term-time only + 16 days), permanent
** Hours of work:
** 09:00 - 17:00, Monday to Friday though flexibility to these hours could be considered
** Salary:** £39,005.26 (actual) equating to a full-time equivalent of £46,356 per annum
** Benefits of working at Westminster include:
*** Generous School pension scheme
* Free access to the School's leisure facilities, including a fitness gym (restricted hours)
* Cycle to Work Scheme and season ticket loans following completion of our standard probation period
* Private medical insurance (opt in)
* Professional development opportunities

Free school meals are also available when on-site during working hours for the role.
** The Final date to receive applications is 09:00 on Monday 12th October 2026. Interviews will take place in-person the same week.
** Westminster School is seeking an organised and responsible Music Department Manager to oversee the smooth running of the administration for the Music Department.

The role will be responsible for organising the events diary for the Music Department, as well as providing administrative support to the Director of Music. They will also organise and implement the termly teaching calendars of all music classes. Excellent organisation and administrative skills are therefore essential.

The role will also line manage the Music Secretary and Music Coordinator, providing them with supportive and effective leadership.

Reporting to the Director of Music, the role responsibilities are as follows:
** General
* ** Assist with smooth running of the Music Department in and around the Manoukian Music Centre (MMC)
* Provide administrative support to the Director of Music (DoM)
* Coordinate Almanack entries for the Department
* Lead on the administration of Music Department activity, including ensembles, instrumental lessons, concerts, events, workshops, auditions, ABRSM exams, ensuring effective project management and delivery to agreed timelines
* Act as the Department's first point of contact for VMTs, parents, wider school staff and visitors,
* Maintain an events diary and support event planning through liaison with the necessary departments in the school (Porters, Security, Catering, Reprographics etc.).
* Oversee MMC room booking system
* Liaise with the Works Department for upkeep of Music Department building
* Attend weekly Departmental Meetings
* Book piano accompanists as required for department events
** Line Management
*** Line manage the Music Secretary and the Music Coordinator, including:+ Set tasks, oversee/support colleagues' professional development, including annual appraisal+ Recruit, train, and support team members as needed
** Instrumental Lessons
*** Organise and implement the termly teaching calendars of classes and events, ensuring that rooms, equipment/instruments are all booked and that students and teaching staff are provided with timely and relevant information
* Liaise with Heads of Section over pupil allocation to VMTs and to ensure music database is updated
* Inform VMTs, parents and pupils of instrumental lesson allocations
* Process queries regarding individual music lessons, including requests to start/stop lessons
* Communicate with wider school staff to deal with problems/clashes in relation to music lessons as they occur
** Visiting Music Teachers (VMTs) & Employed Visting Music Teachers (eVMTs)
*** Day to day liaison with large team of VMTs (40+) ensuring adherence to departmental policies and systems
* Liaise with HR Department on DBS checking and facilities agreements/contracts for staff
* Liaise with Under Master on INSET training for VMTs
* Keep Music Department online systems updated
* Liaise with DoM and Accounts Department on termly hours for VMTs
* Prepare payroll for employed eVMTs for ensembles and advise the Payroll Administrator of salary payments to be made to eVMTs.
* Process end of term 'extras' account sheets for VMTs, processing pay claims within set deadlines, liaising with Accounts/Payroll regarding any follow up matters.
* Oversee the VMT report systems and Parents' evenings
* Keep record of correspondence from prospective VMTs, replying on behalf of Director of Music
** Music Award Holders
*** Administration of annual Music Award process including managing communications and coordinating pre-audition meetings for 13+ and 16+ Music Awards
* Oversee the application process
* Organise Music Awards…