Student Engagement Coordinator

Location: Greater London

Benefits

The university supports staff maintaining a good work/life balance, offer flexible working and parental leave opportunities, an Employee Assistance Programme which provides free, confidential advice on both home and work concernsaswell as optional private medical insurance, season ticket loans andbeingpart of the cycle to work scheme.

Reports to:Programme Manager

The role

The Student Engagement Coordinator will be responsible for delivering a range of student activities to enhance the student experience. They will work across all student cohorts - including mobility, undergraduate, postgraduate and short-programme students - and support with detailed planning, organising, and delivery of welcome weeks, co-curricular and extra-curricular programmes for students across all programmes. The person in this role will help to create a vibrant, inclusive learning community that contributes to the overall experience and success of students during their time in London.

This position's responsibilities include but are not limited to: supporting and organising welcome events, organising airport pickups, coordinating programme activities such as excursions and trips, co-curricular support, supporting events that underpin academic programmes, collaborating with the Student Union, travel arrangement, catering, detailed itineraries and budget management

Duties and Responsibilities:

Welcome & Orientation

• Supporting the Student Engagement team in arranging and running welcome week in September, January and Summer. This includes working collaboratively across all departments, creating schedules, preparing and delivering presentations, researching venues, organising catering, preparing orientation materials and packs, collecting and reviewing health and safety procedures for all locations, creating risk assessments etc.
• Support on airport arrivals and departures with pickups and drop offs which may include work over weekends and evenings.

Student Programming & Events

• Design and coordinate regular student programming activities including on and off campus events, day trips, and all associated logistics, ensuring provision is relevant and accessible to students across all cohorts.
• Plan and support events that connect to and enhance academic programmes, working closely with Programme teams and faculty to align co-curricular activity with programme goals.
• Work with the global network teams to develop and deliver the traditions and pillars of the London Scholars programme
• Attendance at extra-curricular and co-curricular events, including events at the weekend and in the evenings.
• Contribute to a calendar of annual social and cultural events in collaboration with other departments, such as the Events Team.

Student Union Liaison

• Act as a key point of contact between the Student Engagement team and the Student Union, supporting collaborative planning and delivery of student-led initiatives and events.
• Support the Student Union in communicating and promoting activities to the wider student body, ensuring students across all cohorts are engaged and represented.
• Attend relevant Student Union meetings as required, feeding back to the Student Engagement team and relevant stakeholders.

Cross-Cohort Student Engagement

• Work across all student cohorts - including undergraduate, postgraduate and short summer programme students - to ensure that student life provision is inclusive and appropriately tailored.
• Be a resource to the university community on cultural awareness, local resources, transport, living in London, etc., ensuring information is relevant to the diverse needs of all student groups.
• Identify and act on opportunities to build community and connection across different student cohorts.

Student Ambassador scheme

• Support the day to day running and coordination of the scheme
• Recruitment, onboarding and training of ambassadors
• Working and managing ambassadors to deliver events and activities

Administration & Communications

• General administrative duties including:
• arranging Oyster cards, updating university platforms, creating and maintaining documents and Sharepoint / student resources.
• Support the Programme Manager in day-to-day tasks and attend and take notes at meetings and/or working group administration. This may also include supporting the Programme Manager in the running of student schemes and operations.
• Work with comms manager and team to create Social Media content to promote events, activities and programme newsletter content
• Budget management as required.…