Project Coordinator & Compliance Officer

Main purpose of position

Responsible for managing, monitoring and ensuring the delivery of an effective and efficient administration service in relation to the New Build pre‑construction programme. This will include identifying pre‑construction elements and insurance exposures that are specific to an individual development. The Post Holder will manage and be responsible for the Utility Application Process for mains extensions, liaising with service providers to agree work schedules.

They will research and manage the implementation of third‑party service providers in relation to solar panel feed‑in tariff and warranty insurance for New Build to the point of handover to the client. They will compile operating manuals to ensure compliance with CDM Regulations 2015, create and implement systems to monitor training, the use of PPE, and review letters to tenants.

They will also handle data input, work orders, invoices and manage the administration process for the Private Sector Minor Works programme.

The post holder will proactively encourage and facilitate closer working arrangements between the sections of the Council and its internal contractors involved in the New Build process to promote delivery of the project within the time frame.

Day‑to‑day administration of the pre‑construction phase of the New Build process, monitoring and intervention to ensure demolition permits, asbestos and soil analysis reports are in place, ground utility checks completed and decommissioning works certified by third‑party service providers. Manage the application process for utility main extensions, including payment of charges and coordination of work of utility providers. Investigate specialist companies for on‑site works, ensuring all insurances are in place, and coordinate work with subcontractors and trade professionals.

Liaise with clients and visit residents near the development site for customer feedback and Considerate Constructor status. Manage and compile O & M manuals for site handover and ensure practical completion documents are in place. Apply for utility adoption, validate daily work orders, obtain building control sign off at the end of the project by producing required documentation. Work with the client to progress strategic enabling, update the housing development tracker sheet and liaise with the legal department on lease issues.

Create and implement a system of work that will enable responsibilities under the pre‑construction programme to be achieved, manage the programme and update it as CDM, health & safety, planning and building control changes come into effect. Manage the administration process for private sector work on minor work and liaise with surveyors and customers to ensure project delivery and maintain profitability via IBS.

Undertake debt recovery projects for BTS and manage older projects to completion by liaising with external authorities and agencies.

• Experience of compliance with CDM 2015.
• Substantial communication skills including an ability to consult, challenge, influence and negotiate effectively with a wide range of people.
• Ability to represent the Department at a Senior level and develop and maintain positive relationships with key partners and stakeholders.
• Ability to write and present complex and formal reports, undertake formal presentations and analyse performance information and data.
• Ability to organise self and others to meet deadlines and targets, work on own initiative and plan, prioritise and organise workloads within conflicting demands and deadlines.
• An understanding of CDM 2015 administration, an understanding of insurance and evidence of qualification such as ACII.

Luton Borough Council has partnered with Kent County Council to create Connect2

Luton, a recruitment managed service for all contingent temporary agency, contract and interim roles at the Council. Our heritage and being local government owned gives us a wealth of knowledge and expertise within the public sector, with many of our employees having previously worked for the Council or provided services to it for several years.

Connect2

Luton is an equal opportunities employment agency and business that positively encourages applications from all suitably qualified and eligible candidates.