CMMS Data & BIM Asset Coordinator

Responsibilities

• Coordinate the capture, organization, and validation of asset data required for Computerized Maintenance Management Systems (CMMS) and digital handover deliverables
• Develop and maintain structured asset registers, equipment lists, location hierarchies, and associated metadata in alignment with client and project requirements
• Review BIM models to identify maintainable assets and ensure asset information is accurately assigned to model elements
• Coordinate asset parameters, classification codes, naming conventions, tag numbers, and equipment attributes across BIM models and data schedules
• Extract, clean, transform, and prepare BIM-based asset data for import into CMMS or facilities management systems
• Support the mapping of BIM asset data to CMMS fields, templates, and operational data requirements
• Perform quality checks on asset information, COBie data, schedules, and model-based deliverables to confirm completeness, consistency, and accuracy
• Coordinate with BIM, Digital Design, Engineering, Construction, Commissioning, and Operations teams to resolve asset data gaps or inconsistencies
• Support the integration of asset information with operations and maintenance documentation, manuals, warranties, spare parts data, and commissioning records
• Prepare CMMS data upload files, validation reports, asset data trackers, and digital handover documentation
• Assist in defining and applying asset information standards, data templates, coding structures, and workflows for BIM-to-CMMS delivery
• Participate in coordination meetings with internal teams, clients, contractors, and facilities management stakeholders to support asset data readiness
• Maintain organized records of asset data submissions, model exports, review comments, data validation results, and approval status
• Support continuous improvement of BIM asset data workflows, CMMS data processes, and digital handover procedures

• Technically qualified with BIM authoring, model coordination, and/or asset data management tools
• Experience or familiarity with CMMS platforms, asset information systems, facilities management data, or digital handover processes
• Competency with Microsoft Office products, especially Excel, and other data management or communication tools
• Working knowledge of BIM processes & asset classification in an architecture & engineering or facilities management field.
• Ability to review, organize, validate, and manage large sets of technical asset data
• Excellent communication skills, attention to detail, and strong organizational traits are essential
• Ability to work collaboratively across multidisciplinary project teams
• Experience with Revit, Navisworks, BIM 360 / Autodesk Construction Cloud, or similar BIM coordination platforms
• Experience preparing or reviewing COBie, asset registers, equipment schedules, or CMMS import templates
• Understanding of ISO 19650, asset information requirements, digital handover standards, or facilities management workflows
• Familiarity with Maximo, Archibus, Planon, Infor EAM, or other CMMS / CAFM platforms
• Experience supporting infrastructure, building systems, transportation, healthcare, or mission-critical facility projects

• Technical degree or a combination of education and related industry experience
• A minimum of 5 years digital design (BIM element authoring) experience
• Comprehensive understanding of all discipline relations and operations of building systems
• Advanced skillset of 3D design software and document management infrastructure
• Advanced skillset of 3D Coordination tools
• Advanced skillset of Microsoft Office products and communication tools
• Familiar with industry standards and practices, along with discipline codes and specifications
• Familiar with basic automation and programming applications for efficiencies
• Familiar with 3D design software add-ins and supporting applications
• Familiar with content creation and management concepts
• Superior client service, communication, and presentation skills are essential
• Demonstrate strong analytical and problem-solving skills to effectively serve as a first line of technical support

United Kingdom-England-London

United Kingdom-Scotland-Glasgow, United Kingdom-England-Manchester

Full-time

Regular

Business Class :
Building Mechanical

At HDR, we are committed to the principles of employment equity. We are an affirmative action and equal opportunity employee. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.