Film Project Manager

Position:
Project Manager – Film Launch & Tour 2025

Contract:

Fixed-term (4 months: September – December 2025)

Working Pattern:
Part‑time, flexible hours, three days a week

Pay:
Negotiable, based upon experience

Location:

London‑based with UK travel across multiple cities

Reports to:

Project Lead / Executive Team

We are seeking a highly organised and motivated Project Manager to oversee the successful delivery of the Film Premiere and Multi‑City Tour 2025. The Project Manager will take full responsibility for planning, coordinating, and executing the film’s launch events across the UK, ensuring high‑quality delivery, audience engagement, stakeholder satisfaction, and smooth operations from start to finish.

• Develop and oversee the master project plan, timelines, and schedules.
• Liaise with all stakeholders, including internal teams, external partners, venues, and contractors.
• Ensure the delivery of project milestones within agreed time frames.

• Lead on the London Premiere and subsequent 6–7 city tour events.
• Research, identify, and secure suitable venues in line with capacity, facilities, and accessibility needs.
• Oversee event execution, including site inspections, venue contracts, and adherence to health & safety requirements.
• Ensure smooth audience entry, registration, and seating flow, including planning floor layouts and emergency protocols.
• Coordinate Salah areas, accessibility arrangements, and guest services.

• Manage transportation, van hire, and movement of technical/event equipment.
• Develop and implement a setup/breakdown action plan for each venue.
• Oversee AV/PA, stage design, and lighting requirements in collaboration with technical teams.
• Ensure event uniforms, lanyards, wristbands, and welcome packs are produced and distributed.

• Develop itineraries and briefs for speakers/artists, ensuring smooth logistics and wellbeing.
• Recruit, brief, and manage volunteers, including training on roles, health & safety, and code of conduct.
• Provide on‑day management of volunteers and staff, ensuring effective communication and delivery.

• Work alongside the marketing team to deliver promotional campaigns and outreach.
• Support with organic and digital marketing strategies, including community engagement and influencer outreach.
• Ensure brand alignment and consistent messaging across all platforms and materials.
• Oversee production and distribution of event collateral (posters, welcome packs, FAQs, maps, signage).

• Support in developing and delivering sponsorship packages.
• Manage sponsor relations, ensuring obligations are fulfilled during events.
• Provide VIP hospitality and ensure high standards of stakeholder care.
• Develop and deliver event running orders.
• Coordinate with AV/PA teams and stage crews to ensure smooth programme flow.
• Act as central point of communication between all production and delivery teams during live events.

• Maintain project documentation, contracts, and event records.
• Manage enquiries and stakeholder communications.
• Provide post‑event reporting, including evaluation of delivery, challenges, and lessons learned.

• Proven experience in project or event management (ideally within arts, film, cultural, or touring events).
• Strong organisational and multitasking skills with the ability to manage complex logistics.
• Excellent stakeholder management and communication skills.
• Experience working with venues, technical teams, and external contractors.
• Ability to manage volunteers and diverse teams effectively.
• Knowledge of health & safety and risk management in event settings.
• Comfortable working under pressure and to tight deadlines.
• Flexibility to travel and work evenings/weekends as required during the tour period.
• Experience in film or arts festival management.
• Understanding of audience engagement strategies, particularly within community settings.
• Familiarity with sponsorship activation and VIP stakeholder management.

Duration: 4 months (September – December 2025)

Commitment:
Part‑time, three days per week, flexible hours, with additional flexibility required during event weeks.

Location:

London base with national travel across UK cities.

Pay:
Negotiable, based upon experience.