Event Coordinator, Entertainment & Gaming

Location: Greater London

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Job Summary The Events Coordinator plays a key role in ensuring the seamless execution of all client events onsite at the London office. This role requires daily presence to coordinate logistics, manage client interactions, and oversee event setups in real-time. Acting as the first point of contact for event enquiries and requests, the Events Coordinator manages the day-to-day coordination of event logistics, setups, and client communications, working collaboratively with the Events Manager, Events Operations Assistant, and operational teams to deliver exceptional event experiences.

This role is accountable for coordinating event life cycles from initial client briefing through to post-event evaluation, managing vendor relationships, ensuring health and safety compliance, and maintaining high standards of service delivery. The Events Coordinator serves as a vital link between the Events Manager, clients, and operational staff, ensuring clear communication and efficient execution.________________________________________Job Responsibilities Event Coordination & Setup Serve as the onsite first point of contact for all client events, creating, managing, and reconciling event briefs and details

Develop detailed event briefs, setup requirements, and operational plans based on client needs and event objectives

Communicate setup requirements, room layouts, timelines, and event specifications to the Events Operations Assistant and operational teams

Coordinate all event logistics, materials, deliveries, and operational requirements prior to event execution

Conduct pre-event walkthroughs and final checks to ensure setup requirements have been delivered in line with client expectations

Oversee event readiness and act as the escalation point for setup-related issues

Arrange pre-event meetings with clients to understand their requirements and ensure expectations are met Oversee and maintain event space bookings through the shared Outlook calendar, ensuring seamless scheduling and conflict resolution

Coordinate venue setup requirements and communicate expectations to the Events Operations Assistant and operational teams

Review event setup and food presentation standards to ensure alignment with client requirements

Monitor event delivery and provide operational guidance and support as required

Responsible for adding tickets in the calendar and closing Corrigo jobs

Put together catering menus and place orders for clients based on their requirements

Client & Customer Experience Act as the primary point of contact for all client event requests from initial enquiry through to post-event feedback

Conduct client consultations and planning meetings to understand objectives, expectations, and requirements

Provide event recommendations and guidance to clients based on operational feasibility and budget considerations

Ensure clients receive exceptional service at every touchpoint

Internal Communication & Support Act as a liaison between the Events Manager, clients, and operational staff, ensuring clear communication and efficient execution of tasks

Support key internal events and coordinate with cross-functional teams

Work alongside Chamberlaine porters and housekeepers for event setup and execution

Provide regular updates to the Events Manager on event status and any issues

Maintain daily physical presence to ensure seamless coordination between teams and quick response to operational needs

Vendor & Supplier Coordination Source and manage external vendors, catering providers,…