Event Experience Coordinator

The Role x SailGP Championship is the most exciting racing on water, where anything can happen in short, adrenaline-fueled battles between national teams at iconic stadium destinations worldwide. Top athletes fly in identical high-tech F50 catamarans faster than the wind, at speeds approaching 60mph. Founded in 2018, SailGP is one of the world’s fastest-growing sports and entertainment properties, now in its fifth season.

SailGP is a global organisation with defined values that shape the culture of its team – deliver quality, break boundaries, make an impact, stand together and strike a balance.

SailGP is looking for an organised, proactive and detail-focused Event Experience Coordinator to support the planning and delivery of experiences across the SailGP Race Stadium and the Paddock (SailGP’s team / technical site).

You will coordinate exciting on site activations, manage our Guest Management System and provide administrative support across the Experience team to ensure all guest experiences are well planned, communicated and delivered to the highest standard.

This opportunity is ideal for an agile coordinator who thrives under pressure, communicates effortlessly across cross-functional teams and stakeholders, and excels in a fast-paced, international sporting environment.

• Coordinate the planning and delivery of commercial activations across SailGP Race Stadiums and the Paddock, working closely with the Event Experience Lead, Partnerships Department, and SailGP Teams.
• Manage activation briefs, trackers, schedules, actions and supporting documentation, ensuring requirements and deadlines are clear and followed through.
• Work with internal departments, partners, event stakeholders, suppliers and agencies to ensure activation requirements are aligned and delivered.
• Lead the on-site coordination of activations, supporting the wider Experience team and Operations Leads as required.
• Monitor and manage the customer facing inbox, responding to guest enquiries and coordinating with relevant teams to resolve queries.
• Identify and escalation risks, gaps or conflicting requirements and help find practical solutions.
• Capture feedback and key learnings following events to improve future activations.

• Manage events and guest information within the Guest Management System, including guest lists, ticket allocations, portal content and communications.
• Manage guest invitations, confirmations, data and reporting for Adrenaline Lounge and other Experience events.
• Work with the Design and Partnerships department to create, upload and manage relevant content and assets across the Guest Portal and Partner Hub, including Save the Dates, invitations and guest information packs.
• Liaise with internal departments including Partnerships, Team Services, local event teams and Senior Management to manage guest requests and allocations.

• Maintain accurate project trackers, action logs, schedules, run sheets and event documentation.
• Keep information, deadlines and actions on track across multiple events and work streams.
• Efficient inbox management and order processing
• Support purchase orders, invoices, budget tracking and supplier administration.
• Prepare activation briefs, presentations, event guides and operational documents.
• Support event planning and delivery, including capacity, scheduling, access and operational requirements.
• Provide on-site support during event build and live days across the Race Stadium and the Paddock.
• Support post-event administration, including feedback, reporting and updating records.

• Highly organised, with excellent attention to detail and the ability to manage multiple…