Promoter Assistant

Job Summary:

Company: Live Nation

Department: Promotions

Location: Farringdon, London

Reports to: SVP Touring

Working Hours: 40 plus additional hours required by the business

Contract Type: Permanent

Role Description

The UK Promoting department is responsible for Promoting thousands of concerts throughout the UK every year. From worldwide headline acts to up and coming new talent, our promoters look after artists across all genres of music in a variety of clubs, theatres, arena and stadia. Our most recent additions to the Promoting team are looking for a hard-working individual to assist them on all aspects of this incredibly busy and fast-moving business.

What we can offer you

Live Nation offers impressive employee benefits including tickets to shows and festivals and unlimited annual leave. The Farmiloe Building in Farringdon, London is a beautiful office to work in. Staff can enjoy use of arcade games in the basement games room, onsite gym equipment plus fitness and meditation classes. In addition to this, the office has a fully stocked complimentary coffee bar with barista to serve you your favourite coffee as you walk into the office and offers heavily subsidised lunch options.

We hold regular staff events in our atrium stage space including hosting speakers and open mic nights to showcase Live Nation employee talent.

Who you are

Competencies / Skills / Knowledge / Experience

• Effective communicator
• Highly adept at working with spreadsheets and databases – good working knowledge of MS Office
• Ability to plan and organise own workload in an incredibly fast paced environment
• Strong knowledge of venue/general touring industry and a keen interest in music/concerts
• Ability to establish and develop relationships within the Music industry
• Extensive knowledge of artists, music, genre, and audience.
• Understands relationship between agents, managers, artists, and overall value chain
• Generates unique but workable and useful solutions to difficult problems
• Understands how the job/department fits in to the wider goals of the business and the industry as a whole
• Always up to date on changes to the touring and festival market
• Able to understand commercial priorities and highest value relationships

Behaviours

The following attributes determine how the role will be carried out and are required to be a success

• Attention-to-detail
• Self-motivated team player
• Flexible approach
• Good interpersonal, relationship management and negotiation skills
• Ability to lead from the front showing best practice across all disciplines
• Does not make excuses for errors or problems; acknowledges and corrects mistakes
• Promotes cooperation and commitment within a team to achieve goals and deliverables
• Encourages team unity through sharing information or expertise, working together to solve problems, and putting team success first

What the role includes

• Sourcing availabilities with venues and routing tours
• Managing holds, challenging dates, keeping records of what is held
• Gathering venue and tour information to prepare accurate tour costings and budget templates
• Confirming shows with stakeholders, sending, and updating tour itineraries
• Processing show sign offs and placing insurance for shows
• Working closely with the office administrator to ensure artist/venue contracts and work permits are processed in a timely manner
• To project tour sales and keep up to date with ongoing tours from confirmation to show date – highlighting problem areas
• Answer and direct phone calls
• Updating and sending guest lists
• Updating reps with correct info
• Raising invoices
• Occasionally booking travel, hotels etc. and diary coordination
• Dealing with all incoming queries from internal departments (accounts, ticketing, marketing etc) and external contacts (agents, venues, other promoters, etc)
• To…