Event Manager

To lead the end-to-end delivery of a portfolio of B2B conferences in EMEA. The role covers pre-event planning and supplier management through to onsite delivery, post-event reporting and reconciliation, with every event running on time, within budget and to the standard PEI’s investor audiences expect.

• Lead end-to-end planning across multiple events at once, keeping each project on schedule and within budget
• Act as primary venue contact, managing floor plans, F&B selections and venue function sheets
• Plan event signage, staff briefings and internal updates, and organise external receptions and ancillary events
• Ensure risk assessments, health and safety requirements and contingency plans are in place for every event

• Source and negotiate with venues, AV, stand contractors and signage suppliers, maximising savings while maintaining service levels
• Oversee third-party suppliers against project deadlines and act as quality control for all delivered work

• Lead the team onsite, managing staff and key suppliers and resolving speaker, sponsor and delegate queries
• Be onsite for all event days, nationally and internationally as required

• Work with the sponsorship and client relations teams to deliver all sponsor entitlements, including branding, exhibition stands and meeting spaces
• Cost any new inventory requirements

• Build and manage the event app and attendee portal with third-party providers, including delegate lists, agendas and speaker information
• Create and send attendee communications
• Maintain accurate attendee records in the CRM and handle delegate data in line with data protection requirements

• Build strong working relationships with Marketing, Content/Production, Delegate Sales and Sponsorship
• Work with Marketing to keep the conference website and event app accurate and up to date
• Give your line manager regular updates on event progress

• Manage event budgets $300k+, including forecasting, reforecasting, and pre- and post-event updates
• Reconcile and process invoices promptly so suppliers are paid on time
• Contribute to post-event P&L and to budgeting for future editions

• Deliver post-conference materials to speakers, delegates and sponsors
• Produce post-event reports covering budget performance, delegate feedback and supplier performance
• Champion best-practice processes across the team and cross-functionally

• At least 3 years’ experience in B2B events as an Event Manager or equivalent, ideally in a conference or exhibition setting
• Proven experience as sole lead on events of 500+ attendees, managing everything from registration, speakers, sponsors and venue through to on-the-day delivery
• Experience delivering multiple events at the same time
• Budget management experience, including forecasting, invoice reconciliation and post-event analysis
• Experience managing third-party contractors such as venues, AV suppliers and stand builders
• Experience building and managing event apps and attendee platforms
• Working knowledge of CRM systems

• Strong onsite leader who stays calm under pressure
• Excellent written and verbal communicator
• Highly organised and able to balance competing deadlines across several projects
• Collaborative, working effectively across multiple teams
• Commercially minded, finding value without compromising quality
• Friendly and approachable, with high personal standards and a drive to keep improving
• Keen to stretch themselves and build a career in a high-growth business

• 25 days of annual leave plus 8 bank…