Accounts Payable Coordinator

The Role

As an Accounts Payable Coordinator, you will be a key member of a dynamic team, working closely with four Accounts Payable Coordinators and one Accounts Payable Specialist and reporting to an Accounts Payable Supervisor. You will help manage the payable ledger for 13 UK operating companies, playing a crucial role in supplier management, invoice processing, payments, and supporting the wider business with finance‑related queries.

In this role you will take full responsibility for registering and posting purchase invoices, managing supplier relationships, compiling weekly payment runs, and ensuring accuracy and compliance throughout the accounts payable process.

• Register and process a high volume of purchase invoices for approval using our finance system.
• Post approved supplier invoices and ensure suppliers are paid accurately and on time, adhering to company payment terms.
• Serve as the main point of contact for supplier queries via email, resolving issues promptly and professionally.
• Ensure that all invoices are authorised in line with company policies and maintain accurate supplier account information.
• Prepare and compile weekly payment runs, as well as ad‑hoc payments, for approval and processing.
• Handle supplier setups and amendments, keeping supplier details up to date in the finance system.
• Assist with the preparation of weekly and monthly financial reports as directed by the Head of Purchase Ledger.
• Provide coverage and support to other members of the Purchase Ledger team when required, ensuring smooth operations across the department.
• Oversee all additional tasks related to purchase ledger management, maintaining accuracy and efficiency in all processes.

• Minimum 6 months experience in Purchase Ledger.
• PC literate, including good knowledge of Google Suite, Microsoft Office (Excel & Word).
• Confident interacting with all VCCP staff, comfortable dealing with people from all disciplines, with a pleasant and friendly manner and a good sense of humour.
• Proactive with responsibilities, possessing a can‑do attitude.
• Take pride in work and demonstrate strong sense of ownership.
• Well organised but flexible and able to respond to changing deadlines and requests.
• Not afraid to ask for help when needed.
• Ideally keen to progress within a finance function and may be qualified AAT, ACCA or CIMA.