Accounts Assistant

Hybrid | 2–3 days per week in the office

We are looking for a highly organised and detail-oriented Accounts Administrator to support the finance function across a range of accounting, reconciliation and reporting activities. This role would suit someone with a genuine interest in finance, strong Excel skills and a proactive approach to problem-solving.

• Excellent attention to detail and accuracy
• Inquisitive mindset with a genuine interest in accounting processes
• Strong organisational skills and ability to manage multiple priorities
• Experience using Xero is advantageous
• Confident Excel user, including:
• SUMIF/SUMIFS
• Data manipulation and analysis
• Understanding of financial controls and fraud prevention
• Comfortable following established authorisation and approval processes

• Process supplier invoices accurately, including VAT coding
• Reconcile supplier statements as required
• Process client invoices prepared by the sales team
• Ensure supplier costs are approved in line with costing sheets and delegated authority levels
• Complete daily bank reconciliations
• Liaise with colleagues to obtain missing receipts and invoices
• Prepare and reconcile prepaid and deferred income accounts at month-end
• Complete monthly intercompany loan reconciliations
• Assist with VAT reconciliation preparation
• Ensure all documents are processed correctly through pre-accounting software and uploaded into the accounting system
• Maintain a rigorous approach to payment controls and authorisation procedures
• Support the processing of month-end journals provided by the Financial Controller
• Resolve supplier and internal finance queries in a timely manner

• Prepare and maintain monthly business development and marketing spend trackers
• Support budget monitoring and expenditure controls
• Assist with the preparation of the 13-week cashflow forecast, particularly around customer receipts and supplier payments relating to booked projects and trips
• Provide support and guidance to the sales team on reconciliations, processes and finance best practice

You will be a proactive team player with strong attention to detail, excellent organisational skills and a willingness to take ownership of your work. You will enjoy working collaboratively across departments and take pride in maintaining accurate financial records and robust financial controls.