Finance Business Systems Analyst; Payroll

Finance Business Systems Analyst (Payroll) - 12 Month Fixed-Term

We are seeking a Payroll Business Analyst on a 12 month fixed term basis to join our Finance Business Services PMO in London (Hybrid) supporting a global finance transformation programme. This role will play a key part in delivering strategic change initiatives across payroll systems, processes and ways of working, contributing to the wider global finance strategy.

Working closely with Project Managers, Payroll SMEs and transformation leads, you will provide hands‑on business analysis to support payroll‑related change initiatives. You will ensure requirements are clearly defined, testable and aligned to agreed delivery standards.

Key responsibilities include:

• Capturing and documenting end‑to‑end payroll processes (current and future state)
• Eliciting and translating business requirements into clear documentation (process maps, user stories, acceptance criteria)
• Identifying process improvements, risks and dependencies
• Supporting payroll system and integration requirements across HR and Finance platforms
• Conducting data analysis, migration support, reconciliation and validation activities
• Preparing and supporting testing, including UAT coordination and defect tracking
• Maintaining requirements traceability and supporting governance standards
• Facilitating workshops and collaborating with global stakeholders
• Contributing to payroll process optimisation and system enhancements as part of ongoing transformation initiatives

You will also support wider programme delivery activities, including reporting, stakeholder communications, training support and workshop facilitation.

You will bring strong Business Analysis experience within payroll environments, alongside a practical understanding of end‑to‑end payroll processes and statutory requirements. You are comfortable working in fast‑paced project environments and collaborating across global teams.

• Proven Business Analyst experience within payroll (operations, systems or process improvement)
• Strong documentation skills across requirements, process mapping and testing artefacts
• Experience supporting project delivery within governance frameworks
• Ability to analyse payroll and financial data for validation and reconciliation
• Knowledge of payroll integration with finance systems (e.g. GL, banking, treasury)
• Strong stakeholder engagement and workshop facilitation skills
• Experience in large‑scale or global transformation programmes
• Exposure to multi‑country payroll environments
• Familiarity with BA tools and vendor‑led system implementations

At Arup, we care about each member’s success, so we can grow together. Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

We also provide private medical insurance, life assurance, accident insurance and income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross‑cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference.