Accounts Payable Assistant

About Qargo

Qargo is a cloud-based (SAAS) Transport Management Platform, we are a scale-up based in London and Ghent (Belgium) and rapidly expanding across Europe. The platform is an ‘all-in-one system’ doing everything from initial order entries to final invoicing, optimising planning and has a built in AI feature automating lengthy manual tasks. It is designed to help modern logistics operations run more efficiently, whilst increasing businesses profitability and sustainability.

We’re looking for a Accounts Payable Assistant to join our team in London
. If you’re looking to work in an international company in a role that offers autonomy, ownership and impact, this is the role for you!

As an integral part of our finance team, you’ll primarily focus on Accounts Payable
, while also supporting Accounts Receivable when needed. We re a fast-paced environment, so the ability to work quickly and accurately on your own initiative is key.

Accounts Payable:

• Take ownership of purchase/supplier relationships and act as the first point of contact for all accounts payable queries.

• Keep the purchase ledger accurate and up-to-date while ensuring payments go out on time.

• Secure approvals for purchase invoices and make sure weekly and monthly payments stay within credit terms.

• Review and process employee expense reimbursements efficiently.

Accounts Receivable:

• Support customer invoicing for new, recurring, and ad hoc billings when needed.

• Monitor customer payments, follow up on overdue invoices, and resolve any remittance or payment queries.

Key Projects

• Currently implementing Spendesk and will be a key contributor to this

• Support in the establishment of new legal entities

• Other ad hoc projects as they arise (steady growth/evolvement of processes)

Other Finance Responsibilities:

• Contribute to month-end closing tasks and reporting.

• Work closely with other departments to keep financial data accurate and aligned.

• Jump into ad-hoc finance projects and help drive continuous improvement.

• Highly organised with a sharp eye for detail.

• Proactive self-starter, eager to grow and learn.

• Strong communicator with a positive attitude and great interpersonal skills.

• Energetic and adaptable in a fast-paced environment.

• 1-3 years of experience in AP/Finance.

• Solid understanding of accounting principles.

• Strong technical and analytical skills, proficient in Microsoft Excel.

• Understanding and application of financial controls (e.g. duplicate invoice checks, approval workflows etc)

• Following defined processes consistently - hitting payment run and month end deadlines

• Experience with Xero and/or Spendesk is a big plus!

• Charge Bee- use these for invoicing

• Familiarity with multi-entity or international business environments.

• Written knowledge of French and/or Dutch earns you bonus points.

• A competitive salary package, including all the necessary extra benefits.

• Great growth opportunities within a strongly growing company.

• A flexible work environment (flexible working hours, possibility to work from home,…).

• A green office in Holborn, next to Covent Garden in London.

• A great company culture!