Billing Administrator

About the role

In this interesting and varied role, you will be monitoring the partner & client portfolio of bills issued and ensuring bills are dispatched within the firm’s policy time frame.

• Requesting ad-hoc proformas and generating reports
• Amending proformas upon request and input billing guide amendments to the pre-billing system in line with the Partner/Associate requirements
• Reviewing time narratives for accuracy of recording, identifying and correcting typos, and forwarding billing guides to alternative reviewers and editors as required in the pre-bill system
• Dealing with a volume of invoices & billing related queries
• Liaising with all the Working Capital Support team to assist in the resolution of complex queries
• Preparation of narratives and fee breakdowns as required
• Preparation of covering documents for dispatch on generated bills for Partner/Associate review
• Facilitating the dispatch of bills to clients in line with the client’s requirements where necessary
• Liaising with the eBilling team to provide billing guidelines and portal requirements
• Requesting credit notes / re-issue instructions via Finance workflow and other post-billing queries
• Liaising with other finance teams to ensure the accurate and timely drafting and preparation of bills

• Strong written and verbal communication skills, with the ability to communicate confidently with clients, Partners and other stakeholders
• Ability to work within given time frames and anticipate likely workflows
• Consistently producing accurate work with exceptional attention to detail
• Self‑motivated, proactive, and able to prioritise and manage own workload
• Use of initiative, but also work well within a team
• Experience in a partnership or professional services environment with a finance background
• Analytical skills to resolve queries
• Proficient in MS Excel and Word

• Competitive basic salary (reviewed annually)
• Flexible, hybrid working policy
• Generous bonus scheme
• Up to 25 days holiday (rising to 28 days with service)
• Holiday exchange scheme
• Private medical insurance
• Enhanced parental leave
• Reasonable adjustments and accommodation for disabled talent in accordance with the Equality Act 2010

We will invest in your ongoing training and development to support your professional goals and help you thrive in your role from day one. We appreciate that everyone is different, therefore we have designed a benefits system that offers choice and flexibility based on individual needs and lifestyles.

Please note that we have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.