Expense Assistant

Expense Assistant

Department: Treasury

Team: Accounts Payable & Expenses

Location: London (flexible working)

Contract Type: Fixed-term (12 months)

About the Role

A well known insurance company is seeking a proactive and detail-oriented Expense Assistant to join its Treasury team. This is a business-facing role providing Travel & Expense (T&E) support across the organisation, covering employee expenses including personal claims and benefits.

The role involves processing and reviewing expense claims in Concur, ensuring compliance with internal policies, and maintaining accurate Supplier Master Data in SAP. You will also support the wider Accounts Payable (AP) function as required.

About the Team

The Accounts Payable & Expenses team is responsible for ensuring the accurate and timely payment of all administrative expenses across multiple entities, covering both supplier invoices and employee expenses.

Key Responsibilities

• Review and release employee expense claims in Concur, ensuring adherence to internal policies and appropriate documentation
• Liaise with employees and approvers to resolve queries
• Produce monthly expense reports for HR in line with payroll deadlines
• Set up new employees in Concur and SAP while maintaining confidential data accurately
• Maintain Supplier Master Data in SAP in line with internal controls
• Liaise with the business and external suppliers to obtain approvals and required checks
• Provide support to AP assistants with invoice processing and release in Concur
• Monitor the Accounts Payable inbox and respond to supplier and internal queries within agreed SLAs
• Ensure compliance with regulatory requirements and internal policies, including financial controls, data protection, and conduct standards

Skills & Experience

Business Acumen

• Understanding of the non-life insurance and reinsurance market, including Lloyd’s and company markets

Client Relationships

• Ability to build effective relationships across all levels of the organisation

Communication

• Strong verbal and written communication skills

Planning & Organisation

• Excellent organisational skills with the ability to manage multiple priorities

Teamwork

• Collaborative team player with a positive, can-do attitude

Motivation & Initiative

• Self-motivated with the ability to take initiative and add value

Desirable Skills

• Experience with in Accounts Payable or Expense functions
• Working knowledge of Concur
• Familiarity with SAP
• Understanding of corporate banking systems
• Intermediate Excel skills
• Proficiency in Microsoft Office (Word, PowerPoint, Outlook)

Why Apply?

You will join a collaborative and supportive environment within a well known insurance company, with opportunities to develop your skills in a fast-paced finance function. The organisation promotes flexible working, professional growth, and a strong team culture