Finance Operator

Responsibilities

• Effectively and efficiently managing multiple client accounts across your designated portfolio to meet required weekly and monthly deadlines.
• Managing between 3-5 client ‘finance’ inboxes and ongoing communications with external and internal stakeholders.
• Creating prepayment and accruals month-end schedules and corresponding journals to be posted on Xero /equivalent finance system.
• Managing the processing of invoices through Dext (expense management software) to ensure appropriate approval chains are satisfied and each cost is correctly tagged/identified before submission to Xero/ equivalent finance system.
• Understanding the basics and core components to compile a VAT return, and what transactions are to be recorded in each box.
• Preparing monthly depreciation journals and updating and maintaining a fixed asset register.
• Reconciling multiple bank accounts and being able to communicate effectively with both internal and external stakeholders to deal with queries, such as missing or additional information required to complete the task.
• Raising sales invoices and effective credit control to ensure invoices are paid on time.
• Preparing weekly/bi-weekly/monthly payment runs and communicating with relevant stakeholders required across the approval chain.

• You care about doing great work and adding real value to clients through accurate, thoughtful delivery.
• You’re a supportive teammate who contributes to a collaborative culture and enjoys helping others succeed.
• You pick up new tools and processes quickly and adapt well when things change.
• You’re naturally curious - you like understanding how things work and spotting patterns in the numbers.
• You communicate clearly and professionally, with good spelling, grammar and attention to detail.
• You stay organised and dependable, managing your time well and keeping on top of your workload.
• You use good judgement - you know when something doesn’t look right and flag it.
• You enjoy getting better every month and take feedback well.
• AAT Level 3 or have started your certificate levels in either ACCA or CIMA
• 1-3 years’ experience working in a finance-related role
• Experience with Xero and/or Quick Books is ideal
• Proficient at Excel and/or Google Sheets
• Experience of working with a portfolio of clients is desirable

• VAT Return Compilation
• Bank Reconciliation
• Fixed Asset Register Maintenance
• Accruals and Prepayment Journals
• Credit Control

• Effective Communication
• Organizational Skills
• Team Collaboration
• Attention to Detail
• Adaptability

• ACCA
• CIMA