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Accounting & Finance Accounts Receivable/ Collections Financial Reporting Financial Analyst

Finance Officer

Job in Greater London, London, Greater London, W1B, England, UK
Listing for: Academy of Medical Sciences
Full Time position
Listed on 2026-07-10
Job specializations:
  • Finance & Banking
    Accounting & Finance, Accounts Receivable/ Collections, Financial Reporting, Financial Analyst
  • Accounting
    Accounting & Finance, Accounts Receivable/ Collections, Financial Reporting, Financial Analyst
Salary/Wage Range or Industry Benchmark: 35560 GBP Yearly GBP 35560.00 YEAR
Job Description & How to Apply Below
Location: Greater London

Salary: £35,560

Role duration:
Permanent (37.5hr/weeek)

Location:

London, UK (Hybrid - 50% office attendance)

Interviews will likely be held in the w/c 27th July 2026.

Please note that we may close this vacancy earlier than the stated deadline if we receive a high volume of suitable applications. We therefore encourage you to submit your application at the earliest opportunity.

We request no contact from recruitment agencies regarding this post. We do not accept speculative CVs from recruitment agencies.

The Finance Officer is responsible for ensuring that all transactions are accurately recorded on a timely basis for the Charity and its trading subsidiary, using the Academy’s finance system, and related databases. The Officer provides accurate and timely information to enquiries from a range of stakeholders, including, but not restricted to, staff, fellows and external suppliers. The responsibilities of the post include:

Accounting on Finance System
  • Maintain the accounting records (purchase, sales and nominal ledgers) of AMS and AMSTL on the finance system (Iplicit) and assist with the reconciliation of control accounts and production of the monthly trial balance.
  • Prepare monthly standard journals (accruals and prepayments) to produce the trial balance and work with the Financial Accountant to provide other period end journals as required.
    • Purchase ledger
  • Maintain the purchase ledgers of AMS and AMSTL by inputting purchase invoices and expense claims onto Iplicit and processing payments by BACS (Lloyds Commercial).
  • Assist staff with queries about expenses and purchase invoices.
  • Ensure that authorisation limits are followed via purchase orders and maintain purchase order log.
    • Sales ledger
  • Prepare sales invoices for the Academy as necessary under terms of funding arrangements, liaising with relevant teams.
  • Monitor and maintain fellowship records, ensuring subscription fees are invoiced and timely and deal promptly with any fellowship finance queries.
  • Monitor and ensure all income and donations are correctly reflected on Iplicit and CRM system and that information is shared with the relevant departments.
  • Liaise with the contract caterers Searcys on a regular basis to confirm sales on trading company, assisting with queries where needed.
  • Upload sales information from the conference database Rendezvous to the finance system and reconcile monthly.
  • Monitor receipts against invoices and assist with credit control to minimise the amounts owed by debtors to AMS and AMSTL.
  • Support the FORUM staff group regarding invoicing and provision of information regarding receipts and credit control.
    • Cash management
  • Prepare banking details and bank any income received at the Academy offices on a regular basis.
  • Post AMS and AMSTL bank receipts and payments onto Iplicit, preparing bank reconciliations in the finance system.
  • Assist the Financial Controller with cash management, including looking at ways to improve the integration of the finance system with the online banking platform to increase automation of bank transactions.
    • Management accounts and year end
  • Assist with the preparation of monthly budget holder reports and help with queries about variances.
  • Assist in preparation of year end accounts and work with the Financial Controller in producing documentation for audit.
  • Ensure that all transactions are entered onto with the correct VAT code and assist the Financial Controller in the preparation and submission of VAT returns for the Academy.
    • Other
  • Provide cover for other Finance Officer
  • Support staff who are running meetings and events by providing information on expenditure and income, preparing sales invoices, and assisting with credit control.
  • Support the Head of Finance in the continued optimisation of Iplicit.
  • Other tasks within the level of the role.
  • Other tasks as requested by the Financial Controller including support of work for the annual audit.
    • Skills and abilities
    • Educated to at least A level or equivalent experience
    • Proficient in use of finance systems
    • Demonstrable Excel skills & sound working knowledge of other Microsoft applications & database packages
    • Excellent communication skills (oral & written)
    • Strong organisational skills
    • Attentio…
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