Finance Assistant

Finance Assistant

Department: Business Support

Employment Type: Full Time

Location: Erith

As a Finance Assistant, you will play an important role in supporting the day-to-day financial operations of the business. Working alongside experienced finance professionals, you’ll help ensure billing, reporting, accounts administration, and financial record-keeping are completed accurately and efficiently.

This is a varied position that will provide hands-on experience across customer invoicing, supplier management, expense processing, revenue reporting, credit control support, and month-end activities. The role is ideal for a detail-oriented individual who is eager to learn, enjoys working with numbers, and is looking to develop their finance career within a fast-paced and supportive team.

• Maintain professional and positive relationships with customers, addressing billing queries and ensuring smooth communication regarding payments.
• Prepare and send customer invoices in line with monthly billing cycles, ensuring accuracy and timeliness.
• Update and maintain the timesheet system to reflect the latest billing information for clients and projects.
• Record, track, and chase purchase orders to ensure all billing aligns with client and internal PO requirements
• Process and record inter-company recharges accurately and on schedule
• Support the current credit controller in monitoring and following up on overdue accounts as part of the wider debt management process
• Track and manage accrued consultancy hours for specific clients to ensure accurate billing and reporting
• Assist with month-end billing reconciliations and reporting tasks
• Preparation of the monthly flash billing (revenue) report for all three entities
• Provide cover for other finance team members during periods of leave, ensuring continuity of service
• Accurately input and process supplier invoices, ensuring compliance with company policies and approval procedures
• Manage and process staff expense submissions, verifying receipts and ensuring correct coding and approval. As well as bookings for travel, such as flights and hotels
• Oversee business accounts such as Amazon, Viking, and other suppliers, ensuring transactions are tracked, reconciled, and recorded correctly
• Administer and manage the staff birthday scheme, ensuring timely recognition and budget tracking
• Support the Finance Manager with payroll preparation and related administrative tasks
• Assist with supplier and staff payment processing
• Support budget tracking and reporting, including monitoring spend against departmental budgets
• Maintain accurate financial records and support month-end processes as required
• Communicate effectively with internal departments and external suppliers to resolve any queries or discrepancies
• Create and maintain extensive process notes on all day-to-day tasks

• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines.
• Team-oriented approach with flexibility to support wider finance activities.
• Accurate data entr
• Experience with Excel and accounting or ERP systems (Xero, Sage)
• Previous experience in accounts receivable, accounts payable, bookkeeping or general finance administration

• Flexible working hours (within reason and planned around financial deadlines)
• Sal Sac Pension Scheme
• Tusker Car Scheme
• Private Medical Care
• Home Electronics Sal Sac Scheme
• Holiday Buy/Sell scheme
• Opportunity to work within a supportive and collaborative finance team
• Free parking
• Potential for growth and cross-training within the finance function.
• Access to group training portal