Senior Business Assistant - CFO Office On-site

Here at Humanoid, we believe in a future where robots amplify human potential. That’s why we’ve set out on a mission to build the world’s most capable, commercially-scalable, and safe humanoid robots. We’re bringing that mission to life with HMND‑01 - our rapidly developed humanoid platform being deployed in real industrial environments - and we’re growing the team to take it even further.

We're hiring a Senior Business Assistant to join our Office of the CFO team, based in London. In this role, you’ll support the CFO in key leadership, board, and finance meetings by preparing materials in advance, documenting decisions and actions, and coordinating follow-through afterwards. It's a content-focused role: you'll need a genuine working understanding of finance to follow the discussion, not just log who said what.

Meeting Support & Follow-Through

• Join key meetings:
  Join meetings alongside the CFO — leadership, board, and finance-function meetings — capturing accurate notes and the decisions that come out of them.

• Own the follow-up:
  Turn discussions into clear, assigned action items and drive them to completion, chasing owners and flagging slippage before it becomes a problem.

• Track outstanding items:
  
  Maintain a live view of open actions and decisions across the CFO's meeting cadence, escalating blockers to the CFO directly.

Pre-Meeting Preparation

• Prepare pre-reads:
  Prepare pre-reads, briefing packs, and agendas ahead of key meetings, pulling together relevant background, data, and context.

• Coordinate stakeholder input:
  Coordinate input from stakeholders across Finance — Controllership, Tax, Treasury, FP&A — so the CFO walks in fully briefed.

• Anticipate what's needed:
  Proactively anticipate what the CFO will need for a given meeting, rather than waiting to be asked.

Finance-Literate Business Support

• Follow technical discussions:
  Apply a working understanding of financial concepts and terminology to accurately capture and summarise technical finance discussions.

• Sanity-check materials:
  Review financial reports, decks, and models before they reach the CFO, spotting errors, inconsistencies, or omissions.

• Partner across finance:
  Partner with Controllership, Tax, Treasury, and FP&A to gather the input and context needed for meetings and follow-ups.

Communication & Organisation

• Produce clear meeting notes:
  Produce clear, well-structured meeting notes and summaries, distributed promptly to attendees.

• Maintain a master tracker:
  Maintain a single source of truth for action items, decisions, and deadlines across the CFO's meeting cadence.

• Handle information with discretion:
  Manage confidential and sensitive business and financial information with sound judgement.

• Proven experience as an EA, business assistant, or similar role supporting senior executives, ideally within a finance function.

• A working understanding of financial concepts and terminology (P&L, budgeting, forecasting) sufficient to follow and accurately summarise finance discussions.

• Excellent note-taking and written communication skills, able to turn meeting discussions into clear, actionable outputs.

• Strong organisational skills, with a proven ability to track and drive multiple action items to completion.

• Comfortable preparing pre-meeting materials, pulling together data and context from multiple stakeholders.

• High level of discretion when handling confidential business and financial information.

• Proactive, detail-oriented, and comfortable operating in a fast-paced, high-growth environment.

• Strong proficiency with everyday productivity tools (Microsoft Office / Google Workspace).

• Bachelor's degree in finance, business, or a related field is a plus.

• Experience supporting a CFO or finance leadership team…