Medical Staffing Administrator

Location: Greater London

Employer

King’s College Hospital NHS Foundation Trust – one of the UK’s largest and busiest teaching Trusts with a turnover of c £1.8 billion, 1.5 million patient contacts a year and more than 15,000 staff based across 5 main sites in South East London.

Job Overview

This is a key role within the Division’s Medical Staffing Team providing operational support on recruitment activities in the delivery of all medical staffing related activities across all department. The post holder will work closely with the Medical Staffing Manager and all Clinical Leads and Clinical Directors on Recruitment related activities, as well as the Central Recruitment team and Workforce in achieving key performance (KPIs) indicators in these areas.

Key Responsibilities

• Support recruitment activities relating to Medical Staff across Child Health, ensuring an effective and efficient process is followed to on-board staff to the Trust.
• Identify in advance Locum requirements and liaise with the clinical leads to confirm booking.
• Book all Locum shifts on the health roster and Patchwork systems.
• Ensure rotas are kept updated and compliant on the relevant systems.
• Organise cover for rota gaps using in-house cross cover or additional duty hours arrangements.
• Work with clinical teams and Medical Staffing Manager to proactively ensure all vacancies have the right approval to recruit and are actively recruited externally.
• Ensure all vacancies are advertised to be filled by substantive staff as a priority to minimise Bank and Agency spend within the care group.
• Set up interviews and support the offer making process for doctors, dealing with any queries that may arise from the candidates during the process.
• Liaise regularly with Kings in house HR team to ensure they have the right information needed and pass back queries and outstanding information to the candidates to ensure they are cleared to start as soon as possible.
• Support the Trust’s Junior Doctors Contract Manager in liaising with the Recruitment Team and HR Services to ensure junior doctors are issued with the correct appointment and contractual documentation.

Working for our organisation

The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King’s to another level.

Skills

and Experience

• Experience of working in an administrative environment.
• Strong computer skills, including familiarity with Microsoft Office Suite.
• Prior experience in healthcare administration, medical staffing, HR.

Knowledge and Experience

• Attention to detail and strong organisational abilities.
• Proficiency in use of Healthroster and Patchwork.

Communication & Relationship skills

• Excellent communication and interpersonal skills.
• Ability to communicate effectively with all levels of staff and patients both verbally and in writing.

Skills and Competencies

• Ability to deal with sensitive information with tact and diplomacy.
• Ability to work independently and work as part of a team.
• Ability to organise and prioritise own workload to meet deadlines/targets.

Important

Check your email account regularly as this is how we will communicate with you.

To enquire about your application or inform us of any changes in your circumstances, please contact the named person on this advert.

Please provide email addresses for referees where possible.

Please review the documentation on our recruitment microsite, particularly the Trust’s criminal records checking policy.

All staff have a responsibility for safeguarding children and vulnerable adults and for ensuring they are aware of the specific duties relating to their role.

Please note that the closing date is given as a guide. On occasion, we might close a vacancy early due to a high number of applications being received. You are advised to submit your application as early as possible to avoid disappointment.

Education and Qualifications

• Educated to GCSE level or equivalent, with Grade C or above in English and Maths.

Employer certification / accreditation badges

King’s College Hospital NHS Foundation Trust Annual Reports and Other Corporate Publications
King's Health Partners Academic Health Science Centre Website
King's College Hospital is part of King's Health Partners Academic Health Sciences Centre (AHSC), a pioneering collaboration between King's College London, Guy’s and St Thomas', King's College Hospital and South London and Maudsley NHS Foundation Trusts.

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