Surgical Ward Administrator

Job summary

We are looking for a Ward Administrator to join our Day case and inpatient Surgical ward teams. The post holder will ensure patients, visitors and staff receive professional and polite assistance at all times.

Main duties of the jobThe post holder will work as part of a multi-disciplinary team and have responsibility for providing a high quality administrative and clerical support service to the day surgery team including booking appointments for tests, preparing notes for admissions, coordinating with different departments, ordering stocks, and help out in completing daily reports. The role requires advanced communication skill, both verbal and written.

About us St John & St Elizabeth Hospital is a leading private hospital in London, offering a comprehensive range of specialist medical treatments, clinics and diagnostic services from a team of world-class consultants, supported by a dedicated team of clinical and non-clinical staff.

We are known for our exceptional standards of care, excellent nursing standards, and cutting-edge medical treatments.

We have 170 years of history and are looking for people to join us for the next chapter. We are very unique as the only truly charitable private hospital in London and as a charity, every private patient treated helps support our on-site community hospice.

Details Date posted
11 August 2026

Pay scheme

Other Salary
Depending on experience

Contract Permanent Working  pattern

Full-time

Reference numberBJob locations
60 Grove End Road St John’s WoodLondonNW8 9NH
United Kingdom Job description

Job responsibilities

To prepare patient notes ready for the nurses to admit.

To complete daily work hours and recharge templates.

To ensure internal worked hours are completed daily and correctly by all staff.

Responsible for ensuring the next months timesheets are in the folder.

To file patient notes correctly.

To carry out photocopying and printing patient post-operative leaflets.

Printing the To Come In patient list and theatre list for the following day.

Order stores and agency staff on Proactis.

Printing off pathology results.

Clear communication skills receiving phone calls for patients to go to theatre and to collect patients from recovery.

To receive incoming telephone calls to the unit and take messages from all departments, taking action and communicate to the Nurse In Charge/Nurse effectively.

To ensure that all communication is within the boundaries of service user confidentiality and to seek guidance when unsure.

Making Outpatient appointments for patients.

To be able to access online test results for Consultants.

Printing off patient ward sheets and ensuring the correct GP details are obtained.

Ensure the ward diary is kept updated with patients, staff training.

Admissions book ensure correct patient labels and corresponding room numbers are there.

To produce activity statistics monthly.

Reporting problems to Estates/IT and ensure issues are rectified in a timely manner.

To participate in support and supervision, appraisal and performance development.

To work towards achieving competencies outlined within the role.

To identify issues of concern at work and alerting appropriate staff members.

To act as an effective team member.
Job description
Job responsibilities

To prepare patient notes ready for the nurses to admit.

To complete daily work hours and recharge templates.

To ensure internal worked hours are completed daily and correctly by all staff.

Responsible for ensuring the next months timesheets are in the folder.

To file patient notes correctly.

To carry out photocopying and printing patient post-operative leaflets.

Printing the To Come In patient list and theatre list for the following day.

Order stores and agency staff on Proactis.

Printing off pathology results.

Clear communication skills receiving phone calls for patients to go to theatre and to collect patients from recovery.

To receive incoming telephone calls to the unit and take messages from all departments, taking action and communicate to the Nurse In Charge/Nurse effectively.

To ensure that all communication is within the boundaries of service user confidentiality and to seek guidance when unsure.

Making…