Recruitment Coordinator

Recruitment Coordinator - Investment Firm (West London)

Ongoing Temporary Assignment
Hourly rate equivalent to up to £50,000 salary

We are partnering with a prestigious investment firm based in West London who are seeking a highly organised, proactive Recruitment Coordinator to join their HR/Recruitment function on an ongoing temporary assignment. This is an excellent opportunity for someone with strong coordination, stakeholder management, and process-management skills to support a busy lateral recruitment function.

• Support the lateral recruitment team with end‑to‑end coordination of hiring processes.
• Manage interview scheduling and logistics, including setting up modelling tests for candidates.
• Liaise with the Milan office Executive Assistants to arrange IT/laptop setup for new hires.
• Coordinate contractor hiring for corporate functions, including issuing confidentiality forms and managing induction logistics.
• Engage with recruitment agencies, ensuring background checks and screening are completed.

• Manage onboarding trackers, flagging any delays or issues proactively.
• Oversee weekly joiners and leavers meetings and maintain accurate updates.
• Handle Workday inputs, including start date changes, updates, and data accuracy checks.
• Request contracts and ensure all documentation is prepared and sent out on time.
• Maintain and update headcount trackers and recruitment process trackers.

• Manage invoicing processes: approval, tracking, and liaising closely with the Accounts Payable team.

• Previous experience in recruitment coordination, HR coordination, or a similar administrative role.
• Strong organisational skills with exceptional attention to detail.
• Confident working with multiple stakeholders, including international offices.