HR Administrator

We are looking for an efficient and detail-oriented HR Administrator to join our team. Reporting directly to the HR Team Leader, you will be responsible for supporting a wide range of HR functions, including onboarding, employee lifecycle management, and administrative support. Your role will involve preparing necessary documentation for new starters, conducting pre-employment checks, ensuring compliance with right to work regulations, and assisting with payroll and HR-related queries.

You will also provide minute-taking support and work closely with line management and the recruitment team to ensure smooth HR operations at the designated campus/office location.

• Onboarding Process:
  Manage the onboarding process for new starters by preparing necessary documentation, conducting pre-employment checks, and ensuring all required information is gathered before the employees' first day.
• First Day Induction:
  Deliver new starter induction training to ensure smooth onboarding and integration of new employees into the organisation, including setting up internal systems and administering mandatory training.
• Right to Work Compliance:
  Ensure all new hires have the legal right to work in the UK, maintaining accurate right to work records and ensuring compliance with immigration regulations.
• HR Queries & Staff Support:
  Respond to HR-related queries and requests from staff at the designated campus/office location, providing timely and accurate information.
• HR Administrative Support:
  Work closely with line management to provide general HR administrative support, including preparing employment contracts, offer letters, and other HR correspondence.
• Payroll Support:
  Assist the payroll function by reconciling working hours, managing leave and other absences, and ensuring that necessary payroll documentation is provided within the required deadlines.
• Minute Taking:
  Provide minute-taking support for HR meetings, including disciplinary hearings, grievance meetings, and other HR-related discussions, as requested by the HR Officer, HR Team Leader, or HR Advisor.
• Recruitment Support:
  Support the recruitment team by attending interviews, assisting with candidate communications, and ensuring that onboarding paperwork is sent out in a timely manner for new hires.
• Employee Lifecycle Management:
  Ensure efficient management of the full employee lifecycle, including the smooth onboarding of new employees and the timely offboarding of exiting employees, ensuring all necessary documentation and procedures are completed.
• Record Keeping:
  Maintain accurate and up-to-date employee records in line with data protection regulations and company policies, ensuring compliance at all times.

• Proven experience in an HR administrative role or a similar position.
• Good understanding of HR processes, including onboarding, recruitment, and payroll support.
• Knowledge of UK employment law, particularly around right to work regulations.
• Strong organisational skills and the ability to manage multiple tasks simultaneously.
• Excellent attention to detail and accuracy in all tasks.
• Strong communication skills, both written and verbal, with the ability to interact effectively with staff at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and HR software.
• Ability to handle sensitive and confidential information with professionalism and discretion.

• Experience with payroll reconciliation and understanding of leave management.
• Ability to take accurate and clear meeting minutes.
• Experience in providing generalist HR administrative support.
• Proactive and self‑motivated, with the ability to work effectively both independently and as part of a team.

• Reports directly to the HR Team Leader.

This is an excellent opportunity for an HR Administrator who is keen to support a variety of HR functions and make a real impact within a dynamic team.