HRIS and Payroll Administrator 12-month FTC

We are recruiting an HRIS and Payroll Administrator on a 12-month fixed-term contract.

Macfarlanes is a pre-eminent law firm that serves a global client base in private capital, private wealth, M&A and disputes. Personal connection, an entrepreneurial spirit and a commitment to excellence are at the heart of our firm. These values drive our ability to deliver exceptional outcomes for our clients.

We are big enough to undertake the most complex and demanding mandates yet small enough to know each other well and to be agile, adapting to the needs of our clients. We seek to strengthen the firm by recruiting talented people from all backgrounds who want to build long‑lasting and impactful careers with us. Our culture is challenging and supportive, creating an environment where individuals can thrive.

Joining Macfarlanes means being part of a collaborative, approachable team who want you to succeed. You’ll be encouraged to get involved and recognised for your contribution.

We take your development seriously. Our learning and development programmes are second to none and are designed to help you strengthen your skills.

Above all, you’ll be part of a firm where we all work together as part of a cohesive and supportive team, value your efforts and help you to thrive.

The Human Resources (HR) department consists of 43 employees which fall into several different teams;
Operations, Advisory, Recruitment, Early Careers, Learning, Projects, Resource Management and Inclusion.

This position is based in the Operations team working closely with the HR Systems & Processes Manager and HR Systems Analyst to administer the payroll process and provide reports and data analysis to the wider HR department and firm.

Key duties of the role are as follows:

• managing the payroll integration process and coordinating with payroll provider;
• review initial output of payroll provider;
• running payroll reports and reconciliations;
• supporting the HR operations team with the day-to-day HR data management and firm reporting requirements;
• supporting the management and continuous development of the HR system (Cascade);
• supporting with the annual pay gap reporting and salary review process;
• undertaking other reasonable ad-hoc duties as and when required; and
• contributing to continuous improvements of the HR service to the firm.

This job description encompasses the main duties of the role and is by no means exhaustive. It is anticipated that duties may vary from time to time according to the needs of the practice area.

The successful individual will have a minimum of one years’ systems knowledge and experience, ideally gained within an HR department. They will be an efficient organiser with excellent time management skills and strong attention to detail.

They will be confident in their communication skills (both written and oral), flexible, professional and possess a team-orientated attitude. In addition, they will possess the following skills:

• previous experience of payroll administration;
• previous experience of HR information systems would be desirable;
• good working knowledge of Microsoft Office packages, including Excel;
• ability to build a strong rapport/relationships at all levels across the business;
• methodical approach to work, combined with the ability to prioritise and manage multiple tasks effectively;
• pragmatic ‘can do’ attitude with a focus on task completion;
• problem solving ability;
• customer focussed mindset; and
• genuine interest in the businesses they support.

Any offer of employment with us is subject to our pre-employment checks which are conducted by a third-party screening provider. These checks will be initiated with your consent, and your CV will be sent to the provider by us. The screening will include but is not limited to your employment references, professional and academic qualifications including grades and any criminal records.

Your offer will be subject to the successful completion of these checks.

Inclusion is one of our key priorities and it is a goal we are actively working towards. We believe that an inclusive,…